Every business carries out reporting of some kind. Financial reports are standard, but not every organization pays as much attention to its workforce data – and if you don’t, you may be missing out on important information that can help you run your organization more efficiently.
Manual and paper-based HR processes often result in storing large amounts of paper in filing cabinets or on spreadsheets. While it may be easy to find files related to specific employees, spotting patterns within this volume of data is almost impossible.
The reports contained in your Workforce Management Software offer a solution to this problem, allowing you to spot trends and issues, plan for the future, and make better decisions.
Read on to find out more about the 5 must-have workforce reports.
Organizations in many countries are required by law to record employee hours and show compliance with legislation such as the Fair Labor Standards Act (USA), The Canada Labor Code or the EU Working Time Directive. When workforce management data is tracked and analyzed correctly, it can prevent compliance issues from happening.
Lack of compliance reporting poses a significant risk of fines or employees bringing cases for unpaid overtime or hours worked outside agreed hours. Compliance reporting is about having the information to make sure everything is compliant – from wages and schedules to workplace policies. At the same time, it’s also about not having all the data needed easily at hand when it’s requested by authorities.
Attendance reports show employees as being in work, absent or late according to their shifts and schedules. Often, areas of an organization where employees are consistently late are the areas that are less productive. Attendance reports can identify these areas, enabling you to enforce your attendance policy and discuss concerns with the appropriate parties.
For managers, having real-time access to who’s working and who’s absent or on leave helps them manage more effectively and quickly take action to cover unexpected absences. In the age of remote working where organizations may have a dispersed remote workforce, it’s more important than ever to have the ability to keep track of who’s at work.
Hours worked reports
One of the significant benefits of a Workforce Management Solution is its ability to make reporting of working hours for payroll purposes easy no matter how complex an organization’s shifts, scheduling or pay rules are. A good Workforce Management System can easily track and report on how many total hours were worked, how many of those hours were overtime, how many were at a normal pay rate, and how many were unpaid or paid time off hours. Effective reporting of hours for payroll not only eliminates a significant administrative burden for HR and payroll; it eliminates costly errors and improves payroll accuracy, all of which also contribute to improved employee satisfaction.
Whilst there is a clear financial cost of absence, it can also result in workplace disruption and resentment from colleagues who might be left to cover extra work. Absence reporting gives your organization the ability to understand absence histories and trends and identify the root causes of absence issues. The output of employee absence management data, can be used to shape policies organizations put in place to help reduce absence.
Bradford Factor reporting uses a formula to measure employee absenteeism and is particularly useful for measuring short-term absences which are often considered more disruptive than long-term ones. It measures the number of absence incidents and the duration of each incident to compute an absence score for each employee.
Skills reporting helps your organization stay on track by ensuring you have the right people with the right skills in place to achieve your organization’s goals, no matter what the industry. Skills tracking and reporting, form the basis of successful scheduling in industries as diverse as manufacturing, hospitality and healthcare. It further helps with succession planning, establishing recruitment requirements, emergency backup cover planning and employee development.
Effective Workforce reporting delivers the important information that can help form the basis of a successful organization allowing you to manage more effectively, identify problems before they significantly impact your organization and make better decisions.
Softworks Workforce Management Software captures a full picture of your employees with comprehensive real-time information, dashboards and historical data reporting allowing you to build a complete picture of your organization.
To find out more, get in touch with us for a live Demo.