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Employee Self-Service Software (ESS)

Softworks Employee Self-Service Software (ESS) allows employees to record their working hours, check their schedules, request leave and view leave balances on desktop, tablet or mobile.

Softworks Employee Self Service App - interface screenshot
  • · •Clock In and Out
  • · •View Clocking History
  • · •Check Work Schedules/Rosters
  • · •Request Annual Leave and other leave types
  • · •Check Flexitime Balances
  • · •View Annual Leave Balance
  • · •Update Personal Information
  • · •View Team Calendars
Softworks Employee Self-Service ESS Desktop Portal and Mobile App

Here’s what makes it great:

Comprehensive Clocking Option: Enables clocking in and out via mobile or desktop, supporting flexible working arrangements.
Personalized Schedule Management: Employees can view their work schedules/rosters and request various types of leave.
Real-Time Leave Balances: Offers instant access to view and manage annual leave and Flexitime balances.
Personal Information Control: Employees can update their personal details independently.
Team Calendar Visibility: Provides access to view team calendars for better coordination and planning.
Enhanced Accessibility: Available on both desktop and mobile platforms for easy access anywhere.

Employee Self-Service App Features

  • Clock in or out via mobile or desktop (with GPS location)
  • View clocking history
  • Check work schedules/rosters
  • Request leave of any type
  • View annual leave days balance
  • Check Flexitime balances
  • Apply for additional shifts or swop shifts
  • Update personal information
  • View team calendars
  • Available on Desktop and Mobile
App homescreen
Clock In and Out.
Request Annual Leave.
View Leave Balance Analytics.
View Rosters.
View Flexi Balance.
Reqest Sick Leave, Parental Leave, Force Majeure or any other leave type.

Benefits of Employee Self-Service Software

Access to Information

One central hub for everything – no more waiting for line managers, HR or Payroll departments to respond to queries.

Employees can easily manage their time and personal details and have more control over their working lives.

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Solutions ESS screen 1
Solutions ESS flexible working

Flexible Working

Employees can use the Employee Self-Service portal to view accurate Flexitime balances or Clock In or Out to record working hours while working remotely. Perfect for organisations that have flexible or remote working policies.

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With minimal training, employees can access personal information, request leave and view work schedules or holiday balances – this reduces the number of queries to HR and line managers.

Managers receive an email notification when employees request leave and approve those requests directly through email – which improves response times, reduces admin and keeps employees satisfied.

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Solutions ESS screen 4
Solutions ESS screen 2

Enhanced Employee Engagement

Giving employees access to their information gives them more control over their working lives and creates a culture of motivated and empowered people.

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Improved Accuracy

Moving away from manual tracking through emails and spreadsheets dramatically improves accuracy and accountability.

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Solutions ESS screen 5

Frequently Asked Questions

What is Employee Self Service Software?

Employee Self-Service (ESS) Software is a system that allows employees to access and manage their own personal information and perform various HR-related tasks without the need for direct assistance from HR staff.

It provides a self-service portal and mobile application where employees can clock in and out, check work schedules/rosters, view and update their personal details, request time off, check Flexitime balance and much more.

How much does the ESS cost?

Softworks pricing is determined by the size of your organization, with a one-time implementation fee. To get a quote, please click here.

What are the features of Softworks ESS?

Softworks ESS features:
– Clock in or out via mobile or desktop (with GPS location)
– View clocking history
– Check work schedules/rosters
– Request leave of any type
– View annual leave days balance
– Check Flexitime balances
– Apply for additional shifts or swop shifts
– Update personal information
– View team calendars
– Available on Desktop and Mobile

Does the App work on all mobile phones?

Softworks ESS App is designed to work on all popular mobile platforms such as iOS (iPhone) and Android.

How long does it take to implement ESS?

The duration of implementing Employee Self-Service can vary depending on factors such as the complexity of the organization’s requirements and the size of the workforce. It includes activities such as software setup, data migration, customization, testing, and training. To get an estimate – Contact Us!

Can the App record clock-in and clock-out location?

Softworks ESS App offers GPS-based location-tracking functionality that allows employees to record their clock-in and clock-out locations. This provides additional verification and ensures that employees are physically present at the designated location when clocking in or out.

Can employees request Annual Leve through the ESS App?

Yes, Softworks Employee Self-Service App provides the functionality for employees to request Annual Leave or other types of time off directly through the app.

The app allows employees to access their leave balances and submit time-off requests, including Annual Leave requests. The requests are then routed to the appropriate approver for review and approval within the ESS system.

Can employees use the App to swap shifts?

Yes, Softworks Employee Self-Service (ESS) App provides a shift-swapping feature that allows employees to request and initiate shift swaps with their colleagues directly through the app.

The app facilitates the process by providing a platform where employees can find suitable replacements for their shifts and propose shift swaps. This feature promotes flexibility and collaboration among employees and enables them to manage their schedules effectively.

Related Content

Softworks Employee Self-service Portal and App screenshots
People Working Remotely Clocking In via Softworks Employee Self-service App
A person holding a phone with Softworks Employee Self-service App

What We Do – The Softworks Story…

From Time and Attendance Tracking to a complete Workforce Management Solution…

What we have gained is better rostering, better control, comprehensive records, better reports and functionality to make changes or to test if proposed changes would work.

Bon Secours Health System

The automatic and to the minute Flexitime calculations and the automatic holiday calculations for employees have significantly reduced administration and manual tasks.


The System allows us to operate at multiple sites with the data being transferred to a central server.

Newbrook Nursing Home

Softworks has had a tremendous impact on the organization’s ability to be more efficient with time tracking, reporting, legislative compliance around confidentiality and privacy, and have better business outcomes.

Aids Committee of Toronto

Team leaders appreciate the fact that they can now plan more easily and that it’s much simpler to manage holidays and flexitime for their teams.

Fusion Antibodies

Employees find Softworks very user-friendly, they like the fact it’s easy to navigate and it’s updated in real-time, being able to check their clock cards and track actual time worked and bank time in lieu.

Aran Biomedical

Overall we are very happy with Softworks as it provides a much quicker and more accurate way of controlling everything from clock-in to wages payout and storing personnel information.


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Take the first step towards a complete workforce management solution. Talk to us today!