Rostering / Employee
Automated Employee Scheduling / eRostering – save time, reduce costs and ensure regulatory compliance while delivering exceptional service.
· Plan and Automate Shifts and Rosters
· Cost out Rosters and Shift Patterns
· Optimize Rosters to match expected Demand
· Cost out Rosters and Shift Patterns
· Optimize Rosters to match expected Demand
· Automatically Assign Tasks
· Give Employees Control over Rostering
· Eliminate Paper-based Rosters
· Give Employees Control over Rostering
· Eliminate Paper-based Rosters
Schedule Staff Weeks In Advance With A Click Of A Button
Right Person – Right Place – Right Time
Softworks Employee Scheduling Software is an automated solution that expertly balances staffing levels, matches necessary skills, and adheres to compliance standards for effective workforce scheduling.
Here’s what makes it great:
Effortless Shift Planning: Intuitively design shift patterns and rosters with automated employee scheduling.
Smart Cost Tracking: Easily monitor shift and roster costs, including overtime.
Task Allocation Made Simple: Distribute tasks fairly, considering employee skills and preferences.
Adaptable to Changes: Quickly adjust to last-minute staffing needs and future projections.
Empower Your Staff: Let employees manage their scheduling preferences for greater satisfaction.
Go Paperless: Eliminate paper and transition to digital scheduling to save time and reduce errors.
Compliance-Focused Scheduling: Align staff allocation with legal and operational standards, ensuring optimal workforce deployment.
Benefits of Employee Scheduling Software
Plan and Automate Shifts and Rosters
Schedule available employees into shifts and rotas with ease. Manage absences, and oversee employee total hours and costs. Align employee scheduling with work demand.
Cost out Rosters and Shift Patterns
Show accurate costing for the allocation, including premium rates or any overtime rules.
Automatically Assign Tasks
Assign tasks that consider employee preferences and fairness of shift distribution – bank holidays, weekends and night shifts.
Map employee tasks with skills & constraints – gender balancing, languages, years of service & seniority.
React to unforeseen situations and Futureproof
Fill any staffing gaps. Send triggers via email and text message to available staff and request them to fill the shift.
Anticipate staffing levels for a similar period and ensure you have adequate skilled staff assigned.
Give Employees greater Control over Rostering
Give employees control over their rostering preferences. Enable them to check their rosters with ease by using the Softworks Employee Self-Service App.
Eliminate Paper-based Rosters
Save time and money and reduce errors associated with manually prepared paper-based schedules.
Frequently Asked Questions
What is an Employee Scheduling Software?
Employee scheduling software is a tool designed to help businesses create and manage employee schedules efficiently. It automates the scheduling process and eliminates the need for manual scheduling, reducing the risk of errors and improving accuracy. The software can be used to create schedules, manage time-off requests, and approve shifts, making it easier to coordinate and communicate with employees.
How much does the Employee Scheduling Software cost?
Softworks pricing is determined by the size of your organization, with a one-time implementation fee. To get a quote, please click here.
Who uses Employee Scheduling Software?
Employee Scheduling Software is used by a wide range of industries and organizations across different sectors. It is commonly utilized by businesses of all sizes. Furthermore, it finds applications in industries such as retail, healthcare, hospitality, manufacturing, customer service, transportation, and more. Essentially, any organization that requires effective management of employee schedules can benefit from using Employee Scheduling Software.
How long does it take to implement Employee Scheduling Software?
The implementation time for Employee Scheduling Software can vary depending on the complexity of your organization’s requirements. Generally, the implementation process involves activities such as installation, configuration, integration with existing systems (if applicable), shift rules setup, employee data setup, and training. To get an estimate – Contact Us!
Where can employees view their rosters?
Employees can view their rosters through the Softworks Employee Self-Service Software on their Desktop or Mobile. Additionally, employees can set their availability, request preferred shifts, and swap shifts with their collegues.
Is there an App to view rosters?
Yes, Softworks Employee Self-Service App allows employees to view their schedules and rosters conveniently. The App is designed to be accessible on smartphones or tablets, providing employees with real-time access to their assigned shifts, upcoming schedules, time-off requests, and other relevant information. It enhances employee engagement and offers flexibility in accessing schedule-related details from anywhere.
Can Employee Scheduling Software integrate with 3rd party Payroll, ERP or HR systems?
Yes, Softworks Employee Scheduling Software can integrate with all major 3rd party Payroll, ERP, and HR systems. These integrations allow for seamless data exchange between different software solutions, ensuring that scheduling information is synchronized with payroll calculations, resource allocation, and HR processes. By integrating with these systems, the Employee Scheduling Software improves overall efficiency and reduces administrative tasks.
Can Employee Scheduling Software provide Shift Reports?
Yes, Softworks Employee Scheduling Software can generate comprehensive Shift Reports. These reports provide insights into shift assignments, employee attendance, hours worked, overtime, and other relevant data. Shift Reports help managers and supervisors monitor and analyze staffing levels, identify trends, assess employee performance, and make informed decisions to optimize scheduling processes and ensure effective workforce management.
Can Employee Scheduling Software manage organizations with more than 10000 staff?
Absolutely! Softworks Employee Scheduling Software is designed to handle organizations with a large number of staff, including those with more than 10000 employees. The software’s scalability ensures it can effectively manage and schedule shifts for organizations of various sizes, accommodating the needs of both small and enterprise-level companies.
Can Employee Scheduling Software manage multiple shift patterns?
Yes, Softworks Employee Scheduling Software is capable of managing and accommodating multiple shift patterns. It allows organizations to define and create different types of shifts based on their specific requirements. Whether it’s fixed shifts, rotating shifts, split shifts, or any other complex shift patterns, the software can handle them, ensuring accurate scheduling and optimal staffing for each shift.
How does the Employee Scheduling Software automatically assigns shifts?
Softworks Employee Scheduling Software utilizes various algorithms and rules defined by the organization to automatically assign shifts. These rules can consider factors such as employee availability, skills, preferences, labor laws, and business requirements. The software’s intelligent scheduling capabilities take these factors into account and generate optimized schedules based on the defined rules, ensuring fair and efficient shift assignments.
Is there a shift swap option for employees?
Yes, Softworks Employee Scheduling Software provides a shift swap feature that allows employees to request or initiate shift swaps with their colleagues. This feature enables employees to find suitable replacements for their assigned shifts, as long as it complies with the organization’s policies and rules. By facilitating shift swaps, the software promotes flexibility and employee collaboration and empowers staff to manage their own schedules to some extent.
Related Content
What We Do – The Softworks Story…
From Time and Attendance Tracking to a complete Workforce Management Solution…
Request a free Demo!
Take the first step towards a complete workforce management solution. Talk to us today!
What is employee scheduling software?
Softworks employee scheduling software, workforce scheduling software, and shift scheduling software (eRostering) automates shift management and rota arrangements by replacing manual spreadsheets with an efficient digital system. The software assigns staff to shifts by using auto-fill and skill matching, after analysing employee availability management, skills tracking, certifications management, and labour budgets through employee profiles and role assignment.
Key operational benefits include:
- You will save a lot of time because the system uses schedule templates, offers a drag-and-drop interface, and includes automated scheduling to simplify the creation of rota schedules, allowing managers to focus on their strategic objectives.
- Employees who are empowered can manage shift swapping, time-off requests, leave requests, and holiday tracking directly from their smartphones using Employee Self-Service (ESS) and mobile access/mobility scheduling apps.
- Ensures compliance by carrying out automatic compliance checks and enforcing the predictive scheduling laws, the overtime rules, and the interpretation of union rules in order to reduce risk.
- Exceptional cost control is achieved by reducing scheduling conflicts, overstaffing warnings, and understaffing alerts in order to promote cost control and labour optimisation in operations that span multiple locations and sites.
Remove the difficulty involved in carrying out shift management in order to create a happier, more productive, and financially optimized workforce.
What is the cost of employee scheduling software? Softworks provides pricing that is cost-effective and can be customized to meet your organization’s particular needs and budget.
Our value-driven structure delivers maximum flexibility:
- You can select between using an on-premise solution or a cloud-based one in order to match your capital and operating expenditure budgets.
- A predictable cloud subscription model is one that is scalable and based on a pay-as-you-use system, allowing it to expand easily in multi-location operations.
- In a modular approach you can choose specific modules such as Task Management, Time Clock Integration, or Predictive Scheduling, and then at a later stage expand to full Workforce analytics.
- There is a quick return on the investment (ROI): since automated scheduling tools are used to manage overtime, labor costs are reduced by 5% to 20%.
If you’re ready to optimise your workforce planning, why not get in touch with us now to find out how cost-effective our solutions can be?
So how should I choose employee scheduling software? When choosing the right shift scheduling software it is necessary to assess the main operational factors:
- For business: evaluate the operations involving multiple sites, the size of the workforce, and the complexity of the scheduling.
- When it comes to user-friendliness, aim for a drag-and-drop interface so that it can be readily adopted without the need for extensive training.
- The system must have the ability to integrate seamlessly, together with payroll integration and links to time and attendance software.
- For mobile access, make sure to focus on the employee self-service apps that offer mobile scheduling, geofencing, and 24/7 access.
- For Reporting & Analytics, look for dashboards related to analytics, reporting, and workforce analytics for data-driven decisions.
- Use schedule templates, demand forecasting, and predictive scheduling to save time.
It’s advisable to compare the different options and ask for a demonstration before reaching a final decision.
The productivity of your business depends entirely on that of its staff, which is why it is essential to have satisfied employees since when they feel appreciated operations go more smoothly. Yet rostering is one of the most labor-intensive of all management tasks and the amount of administration required often can’t keep up with changing operational requirements. Because of this, Softworks has developed flexible workforce scheduling software in order to modernise operations.
Global leaders in Workforce Management
Softworks has been providing support to organizations around the world for more than 35 years, offering solutions which result in real efficiencies and at the same time improve Staff Coverage, Employee Engagement, and Workforce planning. The platform it offers can be customised and includes Compliance Checks, Overtime Alerts, and advanced Reporting for multi-location companies in the healthcare, manufacturing, retail, and public sector sectors.
Turning Manual Functions Digital
Scheduling by hand is time-consuming and complicated, and paper schedules or spreadsheets fail as soon as the number of shifts to be covered decreases. Automated Scheduling and Shift Management prevent expensive errors and unfair assignments of shifts by optimising the rosters according to:
- Complex business rules and Union Rule Interpretation
- Employee availability management and Availability Tracking
- Skills Tracking and Certifications Management
- Demand Forecasting and Forecasting Accuracy
Manage your Taskforce With Ease
The time and attendance software we use achieves accurate staff scheduling through the use of Time Clock Integration, Geofencing, and Advanced Scheduling logic. By providing live time and attendance data, it enables real-time updates regarding unexpected absences, which in turn helps managers keep their staff levels at target and carry out continuous labour optimisation while at the same time maintaining strict cost control.
Mitigating your Scheduling Risks
Following labor laws in businesses with more than one location creates tough HR problems. Our platform makes sure you follow all the rules about:
- Minimum rest periods and mandatory break times
- Maximum weekly working hours and Overtime Rules
- Complex pay rate calculations, Paid Time Off (PTO), and Holiday Tracking
It ensures that there is an ethical Compliance Checks trail in all locations, which contributes to a better workplace.
Empower Your Team with Intuitive Employee Scheduling Software
Teams that are involved provide better customer service. By combining the Employee Self-Service app with shift scheduling software, employees are able to record their Time-Off Requests and availability, which in turn automates the creation of schedules taking into account leave allowances and training downtime.
Empower your Employees with Softworks’ Self-Service App
The Employee Self-Service (ESS) app offers Mobile Access on desktops, laptops, smartphones, and tablets. Among its key features are the following:
- View work schedules and Rotas
- Request holiday/paid time off (PTO), Leave Requests, and Time-Off Requests
- Check flexitime and leave balances
- Update personal details in Employee Profiles
As a result, the human resources staff and managers are freed from having to carry out repetitive administrative tasks.
Tracking Availability for Optimal Scheduling
Staff enter their preferred working times, blackout dates, or any other constraints. The Automated Scheduling algorithms combine the available workforce information with the Demand Forecasting in order to eliminate Scheduling Conflicts and maintain proper Staffing Levels.
Agile Shift Management Functionality
Using Mobile scheduling, employees can carry out shift swapping, offer shifts to cover absences, or take up vacant shifts. Before asking for manager approval, the system checks against both the Skills Tracking and the Role Assignment, ensuring strict compliance with the relevant regulations.
Empowering your Workforce
With the use of self-service tools, employees are able to see at once what their records, remaining balances, and payment history are. This in turn removes the need for continual HR inquiries and leads to a significant reduction in administrative time throughout the organisation.
Softworks: The Smart Rostering Software for Modern Workforces
Our complete workforce management ecosystem makes it easy to manage a variety of roles at multiple locations.
Automated Payroll Integration and Compliance Checking
The shift management software includes built-in Payroll Integration, verifies clockings through Time Clock Integration and Digital Sign-off, and complies with regulations such as the European Working Time Directive and the Fair Labour Standards Act by automatically assessing overtime management and shift premiums.
Intelligent Time and Attendance Data
Our software avoids the use of underqualified personnel by referring to the Role Assignment and Certifications Management records, and it sends notifications through the self-service app to staff when their certifications are about to expire, thus keeping the safety standards intact.
Instant Data Validation
The time and attendance software checks the clocking data against the scheduled rota and identifies any cases of tardiness or early leaving, then passes the verified data directly to the payroll integration.
Minimising your Labour Costs
Turn the Time and Attendance figures into real-time labour costs in order to achieve Cost Control. Softworks has ISO 9001 and ISO 27001 certifications which confirm the extent of its information security.
What is Rostering Software?
Selecting the right scheduling solution requires evaluating key operational factors:
- Business Needs: Evaluate the operational scope, the staffing levels, and the operations involving multiple sites.
- When it comes to user-friendliness, choose software that has a drag-and-drop interface.
- Check the links related to HR, Time Clock Integration, and Payroll Integration.
- For mobile access, select the Employee Self-Service tools for scheduling.
- For reporting and analytics, make sure that detailed Analytics Dashboards and Workforce analytics are provided.
- Automation and Templates: Make use of Schedule Templates, Auto-fill, and Predictive Scheduling.
Automated Employee Scheduling Software for Seamless Workforce Management
Build optimized, fair schedules by evaluating key criteria:
- Employee availability management via Mobile scheduling
- Skill Matching and Certifications Management
- Staff preferences and Time-Off Requests
- Compliance Checks and Union Rule Interpretation
Demand Forecasting Made Easy
The Demand Forecasting engine looks at data from the point of sale, call volume, and historical activity in order to improve forecasting accuracy, and as a result it produces Overstaffing Warnings and Understaffing Alerts to ensure that the number of staff matches the current level of workload.
Minimising Scheduling Conflicts
Use intelligent labor forecasting to eliminate friction. Our system learns the production rhythms so as to produce schedules well in advance, matching available workers to demand and reducing overtime alerts.
Critical Employee Scheduling for Healthcare
In healthcare, acuity-based eRostering matches care requirements with Staff Coverage, optimizing Labour Optimisation and protecting staff from burnout.
Labour Forecasting for the Retail and Manufacturing Sectors
When dealing with periods of high volume, use labour forecasting and workforce planning to optimise output and at the same time establish an auditable compliance record.
Predicting Absence
The Absence Predictor that is designed for use with AI studies an employee’s shift history in order to identify those who are likely to be absent, enabling managers to fill in the vacancies by means of the Shift Swapping and Communication Tools.
Automated Employee Scheduling Software for Seamless Workforce Management
Improve operational agility by using tools that are aimed at optimizing workforce planning and deployment; real-time views show the schedule gaps at various locations.
Recognise Vacancies Immediately
The Vacancy Alerter sends alerts about open shifts to eligible personnel using Communication Tools and Notifications, while the Daily Planner Screen offers Real-time Reporting regarding attendance and productivity activity.
Employee Scheduling Solutions for Multiple InduFor healthcare, construct rosters that match patient acuity and include strict Compliance Checks.
- Adjust the staffing levels to match the production schedules in order to reduce unnecessary overtime.
- In the retail and hospitality sectors, staffing levels should be dynamically adjusted to cope with varying customer traffic by means of real-time updates.
- In the public sector it is necessary to guarantee equitable rotas, comply with the Union Rule Interpretation, and maintain auditable cost control.
The suite includes Analytics Dashboards, Reporting, and more than 1,000 configurable reports.
Empowering your Managers
Provide leaders with automated alerts for pending approvals, signed-off timesheets, and return-to-work tasks using Manager Approval workflows.
Trust Softworks with your Employee Scheduling Needs
Transform your business through robust Shift management, Labour Optimisation, and seamless Payroll Integration. Book a Demo with Softworks today.
