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Tracking Time and Attendance is critical for all organisations, no matter what size or what methods are used to determine employee pay. Having an automated Time and Attendance tracking system in place will help organisations across all industries save money and improve operations.

Many departments across a business are affected by the effectiveness of Time and Attendance software from payroll to HR. The main emphasis of Time and Attendance software is to help maintain an efficient, productive and cost effective workforce.

As organisations become more dynamic, optimisation of the workplace becomes more challenging. The widespread use of mobile devices means that many changeable work hours happen outside the office and even outside normal work hours. Increasingly more employees are working from home, from remote offices and while on the move. Even though this allows a business to be more effective and flexible, it can also make keeping track of employee work time quite problematic. Softworks Time Management Software allows an organisation to build a clear picture of employee time-keeping through comprehensive reports on attendance, absenteeism, overtime, flexi-time, rostering and holiday leave.

Time and Attendance software can change your organisation by providing the following benefits;

1. Reduce errors
Time and Attendance software reduces the risk of human error and ensures an easy, impartial and orderly approach in addressing specific needs without any confusion.

2. Increase security and productivity
Biometric data collection devices eliminate ‘buddy punching’, the practice of one worker clocking in and out for another. Productivity increases as the process is seamless and makes day-to-day operations more efficient and convenient.

3. Cut costs
Implementing a Time and Attendance solution with biometric devices will immediately help reduce labour costs by putting an end to inaccurate time reporting, buddy punching, absenteeism, tardiness, time abuse, and overpayment. It can take a lot of time to manually collect, manage, calculate and processing time to process payroll, but with an automated Time and Attendance solution, companies are able to increase efficiency and in the long run, save money.

4. Reduce absenteeism
Employee absence has a huge impact on any organisation and the best way to control it is with a Time and Attendance solution. Attendance needs management and absenteeism needs to be controlled. The software will allow an organisation to track rates and report reasons for the absenteeism. Recording absences allows the relevant people such as line managers, colleagues, payroll and so on to be notified. The recorded absences can then be totalised and can used as a management aid. This can be done by highlighting employees with unusual absenteeism levels, comparing how absenteeism varies by department, how it varies over time and so on.

5. Increase employee satisfaction
Scheduling and handling time-off requests are an important part of maintaining a satisfied workforce. When employee-satisfaction increases, issues such as turnover may dramatically decrease. With automated systems, it is possible to quickly review, approve, and address absence requests and manage planned absences to minimise their effect on your company.

Check out our free guide for some advice and tips to help you select a Time and Attendance system.

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