Enterprise Time and
Attendance Software

So, what is Time and Attendance Software?

Softworks’ Time and Attendance software automates the tracking of employee attendance, the management of absences, and workforce scheduling; it therefore provides a full-range solution for time tracking and as a clock in and clock out software. It achieves accurate recording of working hours down to the minute by replacing the error-prone manual spreadsheets with an advanced cloud-based solution.

Key transformative benefits include:

• There are several ways for staff to securely record their hours, including using a biometric time clock (which can recognize either faces or fingerprints), proximity cards, the Web Clock portals, Kiosk Mode, or a Mobile App that includes GPS time tracking and Geofencing.
• Savings and accuracy are achieved by providing effective prevention of time theft, eliminating manual errors and ‘buddy punching’, and thus greatly supporting labour cost control and safeguarding your bottom line.
• With real-time visibility, intuitive dashboards, real-time reporting, and workforce analytics you get at once the management insights needed regarding attendance trends, absenteeism, overtime calculation, and flexitime balances.
• It reduces administrative workload by having HR and payroll teams freed from carrying out paperwork due to the presence of native payroll and HR integrations which eliminate the need for manual data entry.
• Guaranteed Compliance: A highly configurable rules engine ensures that the organization’s specific policies are enforced together with compliance with Labour Law and safety regulations.

In the end, Softworks transforms Time Tracking from a manual administrative task into an important digital resource that enhances Productivity Monitoring, Compliance Management, and profitability.

Time and Attendance Software that Automates Everything

Flexible Time and Attendance Software for Every Business

The methods we use are always changing, and the contemporary workplace requires Flexible Scheduling for teams that are spread out and for Remote Workers who have to comply with complicated worktime regulations. This means that Time Tracking poses a problem for managers and HR departments, since they need to keep record of when, where, and for how long each employee works. Yet if the same worker is involved in several projects at different locations involving Multi-location Support and Job Costing, then it becomes complicated to map out their workday for the purpose of compensation. Nevertheless, Softworks Time and Attendance software is designed to handle the most detailed level of information and thus instantly overcomes the most difficult time-tracking challenges.

Bringing Fragmented Businesses Together

Spreadsheets and paper punch cards are no longer adequate for meeting the time-tracking requirements of today’s workforces since not only are they prone to errors, but they also require fragmented manual time-tracking processes and involve costly administration. Our integrated digital platform records employee time data from the moment they carry out a Clock-In/Out action, verifying and securely storing the work time data in order to promote Employee Accountability and remove human error. Our time-tracking solutions have been designed to bring together fragmented businesses by:

• Automating admin tasks that take a lot of time and improving Timesheet Management.
• Giving employees accurate information about their pay and thereby boosting employee engagement.
• Increasing productivity, monitoring productivity, and improving profitability.
• Ensuring strict Compliance Management and Labour Law Adherence.
• By using data-driven decisions we deliver strategic insights to enable your organisation and its employees to thrive.

Helping Organisations Thrive

Softworks has assisted organisations such as yours in streamlining their business operations for over 35 years. Since being a reliable partner, we have increased productivity and lowered costs by means of advanced software which has strong scalability so that it can grow alongside your business and at the same time improve management processes, workforce scheduling, and the allocation of resources. The solutions we provide include flexible and intuitive tools for:

• Time & Attendance tracking
• Workforce scheduling and eRostering
• Flexible/Remote working support for Remote Workers
• Absence Management and Leave management
• HR Integration, System Integration, and Project Tracking

Transform your Time and Attendance Tracking

Time and Attendance data is recorded digitally by our system, producing comprehensive Audit Trails which are fed directly into your HR and finance networks. This means that administrators can save time and, using the Manager Self-Service tools, focus their attention on improving team skills and on optimising the workforce one individual at a time.

How can you keep accurate records of your employees’ working hours? Softworks takes the place of error-prone manual timesheets by using an automated system which records working hours down to the minute. It ensures accuracy of payrolls, helps with Break Tracking, and safeguards your bottom line. We offer a variety of tracking options that are exactly suited to the environment of your organisation:

• Biometric Terminals: These use fingerprint or touchless facial recognition scanners together with Biometric Verification in order to guarantee the authenticity of clock-in times and to prevent fraud.
• Proximity & Smart Cards: Supports quick, contactless onsite tracking using RFID, MIFARE, magnetic stripe cards, or key fobs.
• A mobile app featuring geolocation enables remote and hybrid staff to track their time using mobile time tracking by clocking in through their smartphones, the location being verified by means of GPS and IP tracking.
• The Desktop PC Portals feature allows office employees to record their hours directly through the Web Clock portals or via their computers, without the necessity of using physical hardware.
• For organisations that employ salaried staff or do not use time-clock systems, honour-based timesheets provide an unobtrusive way of handling Paid Time Off (PTO) on an exception-only basis. All the data is smoothly transferred into your HCM system through system integration, completely avoiding the need for manual data entry, cutting down on administrative work, and eliminating expensive calculation errors.

Softworks Time and Attendance: The Complete Management Solution

Streamline your HR Processes

Our Time and Attendance solution is natively incorporated into the wider Workforce Management ecosystem, enabling you to simplify your HR procedures, improve productivity and greatly cut down on overhead costs. You can automate your work rules and pay policies and get rid of the manual processes involved in monitoring time and attendance. The software is able to deal with complicated situations such as Overtime Calculation, Absence Management, flexitime accrual and skills/training management. Remove the difficulty associated with pay rate dynamics and allow HR and management to spend their time not on monitoring attendance but on strategic planning, thus avoiding the risk of costly pay miscalculations.

Investing in Softworks’ Time and Attendance software leads to instant benefits and gives you complete peace of mind. The digital solution provides unmatched accuracy, which removes errors that occur when data is entered manually and results in substantial cost savings due to payroll discrepancies. Our system sends the verified data straight from the Time Tracking module to your Payroll Integration, making sure that your employees are properly paid for the time they have worked, thus improving employee satisfaction and keeping strict data security to prevent legal problems. As a result, trust in management is enhanced and a positive working atmosphere promotes a better work environment.

Auditable Payroll Data

Our Time and Attendance software provides clear Audit Trails, capturing each:

• Clocking event
• Timesheet Management submission and The system records a timestamp for each function, ensuring full transparency and producing a fully defensible record of all actions and calculations. This helps protect your business when it is being reviewed or audited and gives you the confidence that your data trail adheres to the Financial and Employment Regulations.loyment Regulations.

Boost Productivity with Softworks Time and Attendance Software

Our Time and Attendance software features an intuitive User Experience (UX) in order to increase productivity across the whole organisation through automated Time Tracking and Timesheet Management. This means that your managers are freed from having to do manual paperwork and can therefore give their teams the support they need while concentrating on strategic projects, which in turn leads to faster decision-making, better Shift Management, and more effective Labour Cost Control. This is particularly important in industries in which staffing levels have a direct impact on production demands, such as manufacturing, retail, or healthcare. The software includes strong Audit Trails to ensure data integrity that is ready for regulatory purposes and complete accountability. It guarantees that any changes made to time and date entries are recorded and justified, thus providing solid Compliance Management and avoiding disputes.

Making Businesses More Flexible

The way in which people work has changed, and if businesses want to attract and keep top talent they need to offer flexible work arrangements and the possibility of working from a distance so as to enable their staff to balance their work and private lives while still meeting customer demands around the clock. That is the reason we have created our Employee Self-Service Mobile App, which lets employees securely record their working time on a PC, a tablet or a smartphone in order to achieve transparent time tracking that is advantageous for both the employee and the employer. Employees are able to view their flexi-balance, make leave requests and handle both planned and unplanned absences, thus getting rid of the manual procedures which take up a large amount of administrative resources. The main emphasis is now on moving away from punitive supervision towards a supportive and transparent time tracking process that helps organisations to keep their best staff members with a data record that is ready for audit.

What is the cost of Time and Attendance Software?

While we do not have a single, one-size-fits-all price tag, Softworks Time and Attendance software is highly cost-effective and tailored precisely to your organization’s unique requirements and budget.

Here is how our pricing is structured to give you the absolute best value:

• Our pricing is based on modules, so you only choose and pay for the features and functionalities that your business really needs. You won’t be obliged to pay for any tools that you don’t use, which helps to reduce your costs. When your business grows, our scalable system makes it easy for you to add new modules.
• With our cloud-based solution, you get a pricing model that is predictable and based on a subscription system, offering seamless scalability so that you only pay for what you use and can scale up when necessary. This method either greatly reduces or completely gets rid of the large initial hardware and software investments that are normally required by traditional systems; the amount you pay regularly includes the maintenance and regular updates of the application, thus entirely taking the workload off your internal IT team.
• There are flexible deployment options which allow your spending to be exactly tailored to match the characteristics of your workforce as well as your particular capital and current expenditure budgets, whether you choose the On-Premise or Cloud-based approach.
• We believe at Softworks in clear and transparent pricing as well as in the total cost of ownership, so that you are not left with the vague timelines and the all-at-once costs that are often provided by other software companies without a detailed breakdown.

Most importantly, the investment in Softworks Time and Attendance Software delivers an incredibly fast Return on Investment (ROI). The system often pays for itself within the first few months by automating manual processes, drastically reducing errors, and eliminating hidden labor costs to improve your overall labor efficiency.

Powerful Attendance Tracking and Reporting Software

Our system delivers safeguards for Time Theft Prevention, employing a range of attendance tracking methods:

• Biometric Systems and Biometric Verification
• Proximity and PIN terminals using Kiosk Mode
• Desktop PC Clocking via Web Clock
• Mobile App Clocking with GPS Tracking
• Geofencing

Biometric Systems

Where security is a top priority, our biometric time clock systems make sure that the person recording in is the employee who is officially registered for the position they hold. This helps to put an end to ‘buddy punching’, thus preventing employee fraud and time theft. Moreover, the facial recognition feature of our system includes a touchless interface together with fever detection, which ensures that your workforce stays safe during outbreaks of illness.

Proximity and PIN Terminals

Our proximity and PIN terminals have been designed with ease of use and time efficiency in mind. We suggest these options for employees who need to move frequently and without interruption between different work areas, as this will allow you to keep an eye on their movements for improved security.

Desktop PC Clocking

SoftThe Softworks Time and Attendance solution provides a way of recording the hours of both office-based employees and remote workers by using a Web Clock on their desktop computer or company-issued laptop. The system can also be set up to require VPN access in order to enhance data security.bile App Clocking

We have created our Employee Self-Service (ESS) Mobile App to meet the requirements of modern businesses that have hybrid teams. The app provides flexible mobile time tracking and remote access for employees, enabling them to:

• Clock in and out
• View their work schedules and Shift Management options
• Submit Leave Requests
• Check leave balances from their smart device

Geofencing

Softworks’ geofencing establishes a virtual boundary around your job site, your office, or your client’s location so that employees are able to clock in or out only within an approved geographic area. By means of GPS tracking on the employees’ smart devices, geofencing provides an unquestionable level of verification for time theft prevention by preventing clocking in outside of the designated area. Every check-in made through the Mobile App is assigned a specific time and verified in terms of location, thus adding an extra element of integrity to your audit trail.

Comprehensive Reporting & Analytics

The Time and Attendance software offered by Softworks features more than 1,000 reporting functions together with a range of easy-to-use dashboards which deliver Workforce Analytics and up-to-the-minute insights into attendance trends. You can monitor overtime, flexi-time balances, and costs, and this enables your managers to make quicker and more reasonable decisions by actively responding to changes in business needs in real time. The extensive reporting and analytics features provide data that is secure and compliant, supported by verifiable Audit Trails.

Our reporting tools prWith real-time reporting and visibility you can see who is working, who is absent and who is on leave, and easily cover for any unexpected absences.thTrend analysis should enable you to identify patterns in absenteeism and working habits according to department, shift, or individual employee; it should also allow you to monitor overtime and productivity, providing the means to deal with any problems before they worsen, and should actively manage time theft by detecting habitual anomalies.omalies.

• Here are some insights on cost control: retain control of costs by looking at labour costs, keeping an eye on absences, approved overtime, unapproved overtime, unproductive rosters, lates, and early finishes.
• Exception Reports: They allow you to identify anomalies such as missed Clock-In or Clock-Out actions, work carried out outside of shifts, and unauthorised overtime, making the approval of Time Cards and the management of Timesheets simpler.
• You can create reports at employee, department, team, or corporate levels and combine the timesheet data with HR information to produce reports that are transparent and suitable for audit.

Integrated Reporting

You can make the process of managing people simpler by using our Alerter Module, which is built directly into our main reporting system. Managers will get Automated Alerts and on-screen Notifications to remind them of any operational problems and deadlines, enabling them to keep an eye on open tasks such as Time Card Approval and return-to-work interviews via Manager Self-Service. Admin time can be greatly reduced thanks to the integrated reporting, allowing managers to focus more on supporting their teams and on achieving organisational goalsEliminate the need for guessing when it comes to scheduling by using Softworks’ Time and Attendance software, which is designed to optimise both your workforce scheduling and employee scheduling in order to boost productivity and ensure transparent costing. Transform the way you manage your workforce by making use of real-time tracking data that intelligently assigns workers when they are most required, based on historical reality checks for future forecasting. Our Time and Attendance System is extremely flexible and tailored to the particular industry—making it suitable for all sectors, whether they are retail and healthcare or manufacturing and public services. sectors, from retail and healthcare to We created our intelligent scheduling tools with the aim of producing optimal, fair, and rule-based schedules, so that the difficulty of shift management is eliminated. The system takes into account a wide range of factors to make sure the right person is in the right place at the right time, such as employee availability, their preferences, and their skill sets—all while strictly complying with Labour Law and adhering to union agreements. The system also prevents any breach of regulations, thus making sure that everyone is scheduled fairly and that the required rest times are followed, reducing risk and ensuring compliance. In effect, an optimised roster is able to adjust to the needs of the business, take downtime into account, and avoid the need for expensive last-minute overtime.

eRostering Solutions

The eRostering solution offered by Softworks is essential for achieving optimal staff allocation, a factor that is particularly important in sectors such as healthcare, since staffing levels have a direct effect on patient safety and the quality of the care provided. Our system creates rosters by taking into account the level of care needed by each individual patient and allocates resources according to that need rather than on a numerical basis. This approach helps to reduce stress among the workforce and leads to higher levels of employee satisfaction. Villa Basilea, which is one of our healthcare partners, carried out the digitisation of its Shift Management using our eRostering solution and has integrated its scheduling directly with Payroll Integration to ensure efficient and consistent 24/7 coverage, with everything being managed through the Mobile App.

Key features of our eRostering capabilities include:

• For skill- and role-based scheduling, maintain high service quality by drawing up schedules according to the skills needed for each role, and use the mobile app to send out notifications to both managers and individuals when skills are about to expire, thus helping to ensure patient safety and regulatory compliance.
• The rules on fairness state that shifts and time off should be assigned fairly during public holidays, on weekends, and when night shifts are in question. This will lessen the pressure on the schedulers and help create a more positive work environment in order to improve employee retention.
• Align the workforce resources with demand and, using the historical time-tracking data, predict the staffing requirements. This in turn helps to reduce the need for agency staff while keeping overtime under control.
• With Employee Self-Service, employees can see their schedules, exchange shifts, and make Leave Requests using our easy-to-use Mobile App; this in turn increases employee engagement and cuts down on administrative hassle, leading to a more happy workplace.

AI-Powered Optimisation and Absence Prediction

Softworks has been a pioneer in the industry by incorporating AI into HR software in order to improve forecasting and productivity. You can optimise your workforce and automate your schedules using our AI-driven Absence Predictor, which looks at historical shift patterns to predict likely cases of people not showing up. This reduces the disruption caused by an unpredictable number of staff on hand and helps maintain workforce stability without compromising productivity. It is especially important in sectors that depend on shift workers, such as healthcare, retail, and manufacturing. Our systems also support Time Theft Prevention by identifying suspicious behaviour and absence patterns.

Real-Time Gap Management

Last-minute changes to the schedule trouble every business, which is the reason Softworks has made great efforts to create solutions that guarantee your service standards are never affected. Their “Vacancy Alerter” immediately sends out email and text notifications to available and qualified staff so that they can take on shifts as soon as they become available, enabling managers to provide high-quality services to your customers. The Real-time Reporting dashboard is updated instantly and has a connection with the Payroll Integration to make sure that everyone is properly paid for the work they have done.

Why do I need Time and Attendance Software? Softworks replaces error-prone manual timesheets with an automated system that captures working hours to the minute. By eliminating time theft and “buddy punching,” it guarantees payroll accuracy and protection.

Biometric Terminals: The biometric time clock is equipped with either fingerprint or touchless facial recognition scanners in order to guarantee the authenticity of clock-in records and to prevent fraud.ss facial recognition scanners on a Biometric time clock to ensure absolute clock-in authenticity and prevent fraud.

• For proximity and smart cards, it is possible to carry out quick, onsite tracking without making contact by means of RFID, MIFARE, magnetic stripe cards, or key fobs.
• A mobile app featuring geolocation enables remote and hybrid staff to track their time using mobile time tracking by logging in through their smartphone, the location being verified by means of GPS and IP tracking.
• The Desktop PC Portals feature allows office employees to log their hours directly through the Web Clock portals without the necessity of using physical hardware.
• The timesheets provided under the honour-based system are designed for use by salaried employees or in organisations where staff do not clock in, featuring a subtle ‘exception-only’ electronic timesheet. All the data is smoothly fed into your current system through Payroll Integration, completely avoiding the need for manual data entry, cutting down on administrative work, and eliminating expensive calculation erYou can achieve a clear return on investment by using Softworks’ Time and Attendance software. The software allows you to automate both scheduling and time tracking through the use of GPS time tracking and auditable data, and it enables you to protect your profits and security by means of geofencing. Overtime management can be carried out accurately thanks to native payroll integration, and high efficiency can be attained with a compliant workforce and reduced costs at the same time, all while promoting a positive work environment in which everyone can succeed in a positive workspace where everyone can thrive.

Book a Demo with our expert team and see the potential of our solutions in real time.