Enterprise Time and
Automate, track, manage and report on employee working hours, basic, overtime, flexitime, absences, schedules and annual leave.
- · Accurately Record Work Hours
- · Increase Operational Efficiency
- · Improve Business Intelligence
- · Manage Hybrid Working
- · Enhance Cost Control
- · Reduce Absenteeism
- · Increase Employee Engagement
- · Improve Workplace Satisfaction
- · Ensure Regulatory Compliance
- · Manage Distributed Workforce
Precision in Every Second, Progress in Every Step
Track, Manage and Report
Softworks Time and Attendance Software is a powerful, easy-to-use tool that helps you keep an accurate record of employee work hours. With it, you can easily understand and manage your team’s work time.
Here’s what makes it great:
Get a Complete View of Work Hours: Easily track and analyze when and how long your team works. This includes regular hours, overtime, and any absences.
Detailed Reports for Better Planning: The software provides detailed reports, giving you a clear overview of work patterns. This allows for data-driven decision-making and efficient workforce planning.
Manage Different Types of Absences: Whether it’s annual leave, sick leave, or any other type of absence, our software can handle it all smoothly.
Flexible to Fit Your Needs: It’s designed to work for any business size and can be configured to fit your specific needs.
Integrate With Your Payroll: Reduce payroll processing time by automatically feeding attendance data to payroll.
Employment Laws Compliance: Built-in automatic rules and policies ensure employee working hours do not violate country-specific employment laws.
Benefits of a Time and Attendance System
Accurately Record Work Hours
Collect Time and Attendance data from sources like proximity, biometric and smart card readers, Honour Based Timesheets or Softworks Employee Self-Service App on Smartphone, PC or Tablet.
Enhance Operational Efficiency and Cost Control
Reduce time spent on admin and queries related to Time and Attendance using rules-based workflows. Reduce payroll expenses through accurate time records and the identification of hidden costs.
Improve Business Intelligence
Make data-driven business decisions with over 1000 reports and a suite of real-time dashboards. Use Alerts and Workflows to flag and manage Time and Attendance issues as they arise.
Reduce Absenteeism
Reduce absenteeism through triggered alerts and workflows where absence policies have been breached as well as through high-level overviews of absence trends and detailed Bradford Factor reporting.
Improve Workplace Satisfaction
Allow employees to view their Time and Attendance information through Employee Self-Service Software on mobile, desktop or tablet. Support flexible and family-friendly working arrangements like Flexitime, annualised hours or part-time working.
Simplify Management of a Distributed Workforce
Whether at multiple office locations, on clients’ sites or working remotely, employees can easily engage with the system through Employee Self-Service App on Desktop, Mobile or Tablet.
Ensure Regulatory Compliance
Built-in automatic rules and policies ensure employee working hours won’t breach country-specific employment legislation.
Integrates with other solutions
Softworks Time and Attendance Software integrates with several leading 3rd party applications including SAP, Oracle, Sage, Microsoft Dynamics, Ceridian, Workday, ADP, Ultimate, NGA and many more. We provide a simple upgrade path by importing your existing historical employee data. The solution is available on-premise or through the cloud.
Frequently Asked Questions
What is a Time and Attendance System?
A Time and Attendance System is a software solution designed to track and manage employee attendance, working hours, and related data. It provides a streamlined method for recording when employees start and end their work shifts, as well as any additional data such as breaks, overtime, or absences.
How much does the Time and Attendance Software cost?
Softworks pricing is determined by the size of your organization, with a one-time implementation fee. To get a quote, please click here.
Is there an App to track Employee Time and Attendance?
Yes. Softworks Employee Self-service App can be used to track Employee Time and Attendance. The App offers a clock-in and clock-out functionality, as well as features for requesting time off, viewing schedules, and accessing relevant work-related information.
Who uses Time and Attendance Software?
Time and Attendance Software is utilized by various organizations across different industries. It is commonly used by businesses of all sizes. Additionally, public sector entities, educational institutions, healthcare facilities, and nonprofit organizations can benefit from using Time and Attendance Software to manage their workforce’s attendance effectively.
Can the software track employee attendance from multiple sources?
Yes, Softworks Time and Attendance Software can track employee attendance from multiple sources. It can integrate with various data collection methods, such as biometric devices (fingerprint scanners, facial recognition), proximity cards, key fobs, web-based clock-ins, mobile apps, and more. This flexibility enables organizations to capture attendance data from different locations or departments and consolidate it within a centralized system.
Can the software manage organizations with more than 10000 staff?
Absolutely! Softworks Time and Attendance Software can handle organizations with a large number of staff, including those with more than 10000 employees. The scalability of the software ensures it can accommodate the needs of organizations of different sizes, making it suitable for both small businesses and enterprise-level companies.
How long does it take to implement Time and Attendance Software?
The implementation time for Time and Attendance Software can vary depending on the complexity of your organization’s requirements and the specific features chosen. Generally, the implementation process involves activities such as software installation, configuration, integration with existing systems (if applicable), employee data setup, and training. To get an estimate – Contact Us!
Can Softworks Time and Attendance Software integrate with 3rd party Payroll, ERP or HR systems?
Yes, Softworks Time and Attendance Software can integrate with all major 3rd party Payroll, ERP, and HR systems. These integrations enable seamless data exchange between different software solutions, eliminating the need for manual data entry and reducing errors. By integrating with payroll, ERP, or HR systems, our Time and Attendance Software ensures accurate and efficient management of attendance data throughout the entire organization.
Can Time and Attendance Software manage Flexible working aka. Flexitime?
Yes, Softworks Time and Attendance Software can effectively manage Flexible working, also known as Flexitime. It allows organizations to define flexible work schedules, where employees have the freedom to determine their start and end times within specified parameters. The software can track and monitor employee attendance based on their flexible work hours, ensuring compliance with the established policies and accurate recording of working time.
Can Time and Attendance Software manage Hybrid and Remote working?
Absolutely! Softworks Time and Attendance Software is well-suited for managing Hybrid and Remote working arrangements. It provides features that enable employees to record their working hours, log in remotely, and accurately track their attendance from different locations. The software can handle the complexities of managing a dispersed workforce and ensure accurate attendance records, regardless of whether employees are working from the office, home, or other remote locations.
What Clock In and Out options are available?
Softworks offers various clock-in and clock-out options to suit different organizational needs. These options include traditional methods like biometric devices (fingerprint scanners, facial recognition), proximity cards, or key fobs. Additionally, web-based clock-ins through the Softworks ESS browser interface and Softworks Self-Service mobile App are popular options, allowing employees to clock in and out using their computers or smartphones.
Can Time and Attendance Software provide Attendance Reports?
Yes, Softworks Time and Attendance Software provides comprehensive attendance reporting capabilities. It can generate a wide range of reports, including daily attendance summaries, timesheets, hours worked by employee or department, overtime reports, absences and leave reports, and more. These reports offer valuable insights into employee attendance patterns, facilitate payroll processing, and support decision-making related to workforce management.
Does the Time and Attendance Software automatically counts overtime?
Yes, Softworks Time and Attendance Software can automatically calculate overtime based on predefined rules and regulations set by your organization. By defining overtime policies within the software, it can accurately determine when an employee’s work hours exceed the regular threshold and automatically calculate the corresponding overtime hours. This automation simplifies the overtime calculation process, reduces errors, and ensures accurate compensation for employees.
How can employees view their hours worked?
Employees can easily view their hours worked through the Softworks Employee Self-Service Portal on their Desktop or through the Employee Self-Service App on their mobile.
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From Time and Attendance Tracking to a complete Workforce Management Solution…
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Time and Attendance Software that Automates Everything
There’s more to managing your workforce than tracking hours. Softworks’ Time and Attendance software helps improve how your workforce operates by addressing employee engagement issues, which support your organisation’s strategic growth.
Our Workforce Management software helps streamline your processes and save your HR department hundreds of hours of work time, with sophisticated tools that offer tangible improvements in teamwork that positively impact your employees’ working lives
We’ve built our systems for the modern workplace, offering real-time accuracy, efficiency, and transparency.
Flexible Time and Attendance Software for Every Business
The way we work is constantly evolving, and the modern workplace demands flexible schedules for dispersed teams and hybrid workers that meet complex worktime regulations. This turns time tracking into a challenge for managers and HR departments, who need to record when, where, and for how long each employee worked. But when the same worker works across multiple projects and locations, mapping their workday for time tracking and compensation becomes complex. However, Softwork’s Time and Attendance software is designed to accommodate the most granular level of detail, instantly solving the most complex time-tracking challenges.
Bringing Fragmented Businesses Together
Spreadsheets and paper punch cards are no longer sufficient to meet the time-tracking needs of modern workforces. Not only are they error-prone, but they demand fragmented manual time-tracking processes and costly administration.
Our unified digital platform captures employee time data from the moment they clock in, validating and securely storing their work time data and eliminating the potential for human error.
We’ve designed our time-tracking solutions to bring fragmented businesses together by:
- Automating time-consuming admin tasks
- Reassuring employees with accurate pay reports, increasing employee engagement
- Boosting productivity and profitability
- Ensuring Compliance management
- Delivering strategic insights, ensuring your organisation and its people thrive
Helping Organisations Thrive
Softworks has helped organisations like yours streamline their business processes for more than 35 years. As a trusted partner, we’ve helped increase productivity and reduce costs with state-of-the-art Time and Attendance software that grows with your business, while improving management processes, scheduling, and workforce allocation.
Our solutions offer flexible, intuitive solutions for:
- Time & Attendance
- Scheduling
- eRostering
- Flexible/Remote working
- Absence management
- HR and project tracking
Transform your Time and Attendance Tracking
Our system records Time and Attendance data digitally, leaving an audit trail that feeds directly into your HR and finance networks. This frees up admin time for managers, allowing them to dedicate their energies to developing their team’s skills and optimising the workforce, individual by individual.
Softworks Time and Attendance: The Complete Management Solution
Our Time and Attendance Management Software records and analyses the hours worked by everyone on the payroll, eliminating the error-prone, admin-intensive manual processes like punch clocks and paper timesheets.
Our seamless, automated Payroll Integration solution allowed one of our clients to halve their payroll processing time. Our state-of-the-art software helped them eliminate errors associated with manual entry, which freed up HR resources for other strategic initiatives.
Our system supports many payroll providers, including SAP, Oracle, ADP, and local options, dramatically shortening the payroll cycle. It applies all relevant pay rules before processing worked hours, taking into account standard and non-standard hourly rates, shift differentials, geographical allowances and complex union rules — all with unparalleled, auditable accuracy.
Streamline your HR Processes
Our Time and Attendance solution natively integrates with our broader Workforce Management ecosystem, allowing you to streamline HR processes, enhance productivity, and significantly reduce overheads. Automate your work rules and pay policies, and eliminate manual processes related to time and attendance monitoring. Our software handles complex scenarios, including overtime and absence monitoring, flexitime accrual, and skills/training management. Take the effort out of pay rate dynamics, and free up HR and management to focus their time away from attendance monitoring and into strategic planning, avoiding the risks of costly pay miscalculations.
Softworks’ Unparalleled Accuracy
An investment in Softworks’ Time and Attendance software offers immediate returns and an unbreakable peace of mind. Our digital solution offers unparalleled accuracy, eliminating manual data-entry errors and saving thousands in costly payroll discrepancies. Our system transfers verified data directly from the Time Tracking module to your Payroll, ensuring your employees are correctly compensated for their time, increasing employee satisfaction and helping avoid legal issues. In turn, this helps strengthen trust in management and fosters a positive work environment.
Auditable Payroll Data
Our Time and Attendance software provides a clear Audit Trail, capturing each:
- Clocking event
- Timesheet Management submission
- Automated Overtime Calculation
The system timestamps every function, offering total transparency and creating a legally defensible log of every action and calculation.
Safeguard your business during reviews and audits and feel confident that your data trail complies with Financial and Employment Regulations.
Boost Productivity with Softworks Time and Attendance Software
We’ve designed our Time and Attendance software to boost productivity throughout your entire organisation with automated Time Tracking and Timesheet Management. This frees your managers from manual paperwork so they can support their teams and focus on strategic projects, enabling faster decision-making, improved scheduling, and better workforce cost control. This is critical in industries where staffing levels directly affect production demands, such as manufacturing, retail, or healthcare. We supply robust Audit Trails, providing regulation-ready data integrity for complete accountability. Our software assures that any time-date adjustments are logged and justified, affording robust Compliance Management and preventing disputes.
Making Businesses More Flexible
The world of work has changed, and attracting and retaining top talent demands flexible work arrangements and remote working options that help your workforce balance work vs life while meeting 24/7 customer demands. This is why we developed our Employee Mobile App, allowing workers to log their time securely on a PC, tablet or smartphone for transparent Time Tracking that benefits both the employee and the employer. Employees can check their flexi-balance and manage planned or unplanned absences, eliminating the manual processes that require excessive administrative resources. The core focus is a shift away from punitive supervision to a supportive, transparent Time Tracking process that helps organisations retain their top talent. Our system makes every transaction traceable and verifiable, with an audit-ready data trail.
Powerful Attendance Tracking and Reporting Software
You can’t make informed decisions with inaccurate data, which is why we’ve developed our Time and Attendance Reporting software to deliver comprehensive, real-time insights into workforce activity. We provide precise productivity overviews, alerting managers to exceptions such as unapproved absences or individuals exceeding overtime thresholds that violate worktime regulations.
Our system delivers safeguards against Time Theft, employing a range of attendance tracking methods:
- Biometric Systems
- Proximity and PIN terminals
- Desktop PC Clocking
- Mobile App Clocking
- Geofencing
Biometric Systems
When security is paramount, our biometric clock-in/out systems ensure the person clocking in is the registered employee authorised to perform their role. This system eliminates “buddy punching”, preventing employee fraud and Time Theft. Additionally, our facial recognition system uses a touchless interface with fever detection, ensuring your workforce remains safe during illness breakouts.
Proximity and PIN Terminals
We have designed our proximity and PIN terminals for ease of use and time efficiency. We recommend these solutions for employees who require frequent, uninterrupted ingress and egress between workspaces, helping you monitor employee movement for added security.
Desktop PC Clocking
Softworks’ Time and Attendance solution accommodates office-based and remote workers by logging their hours via their desktop PC or company laptop. And configure the system to demand VPN access for additional data security.
Mobile App Clocking
We have developed our Employee Self-Service (ESS) Mobile App to accommodate the needs of modern businesses with hybrid teams. Our app offers flexible, remote access for employees, allowing them to:
- Clock in and out
- View their work schedules
- Request leave
- Check leave balances from their smart device
Geofencing
Softworks’ Geofencing creates a virtual perimeter around your job site, office, or client location, ensuring employees can only clock in or out within an approved geographic zone. Using GPS on employees’ smart devices, geofencing provides an indisputable layer of verification, preventing Time Theft by barring off-site clocking. Each check-in via the Mobile App is time-stamped and location-verified, offering an additional layer of integrity for your Audit Trail.
Comprehensive Reporting & Analytics
Softworks’ Time and Attendance software includes over 1,000 reporting functions and a suite of user-friendly dashboards that provide live insights into attendance trends. Keep track of overtime, flexi-time balances, and costs, and empower your managers to make faster, more sound decisions, responding proactively to changes in business requirements in real time. Our comprehensive reporting and analytics capabilities provide secure, compliance-ready data, backed by verifiable Audit Trails.
Our reporting tools provide:
- Real-time Visibility: See who’s working, who’s absent, and who’s on leave, and cover unexpected absences with ease.
- Trend Analysis: Recognise patterns in absenteeism and work habits by department, shift or employee. Keep track of overtime and productivity with the tools to resolve issues before they escalate. Proactively manage Time Theft by spotting habitual anomalies.
- Cost-control Insights: Stay in control of costs by monitoring absence, approved and unapproved overtime, unproductive rosters, lates, and early finishes.
- Exception Reports: Identify anomalies such as missed Clock in/out actions, work completed outside shifts, and unauthorised overtime, simplifying Timesheet Management.
- Customisable Reports: Generate reports at employee/department/team/corporate levels, and combine timesheet data with HR information to produce transparent, Audit-ready reports.
Integrated Reporting
Make managing people more straightforward with our Alerter Module, which integrates natively with our central reporting suite. Managers receive emails and on-screen notifications to remind them of operational issues and deadlines, helping them keep track of open tasks, like Timesheet approvals and return-to-work interviews. Significantly reduce admin time with our integrated reporting, and free up managers to support their teams and focus on organisational goals.
Automated Staffing and Scheduling with Our Time and Attendance System
Take the guesswork out of scheduling with Softworks’ Time and Attendance software, designed to optimise your rostering for optimal productivity and transparent costing. Revolutionise how you manage your workforce with live tracking data, which intelligently schedules workers when they’re most needed, using historical reality checks for future forecasting. Our Time and Attendance System is incredibly flexible and industry-specific — ideal for all sectors, from retail and healthcare to manufacturing and public services.
Intelligent Scheduling and Rostering
We developed our intelligent scheduling tools to build optimised, fair, and rules-based schedules, taking the guesswork out of people management. The system considers a multitude of factors to ensure the right person is in the right place at the right time, including employee availability, preferences, and skill sets—all in strict adherence to workforce laws and union agreements. Our engine prevents regulatory breaches, ensuring everyone is scheduled fairly and in compliance with mandated rest times, mitigating risk and ensuring Compliance Management. Essentially, an optimised roster can adapt to the business, account for downtime, and avoid costly, last-minute overtime.
eRostering Solutions
Softworks’ eRostering solution provides indispensable staff optimisation, essential for demanding sectors like healthcare, where staffing levels impact patient safety and the quality of care. Our system builds rosters based on the level of care required by individual patients, assigning resources to need rather than numbers. This helps minimise workforce stress and improves employee satisfaction. Villa Basilea, one of our healthcare partners, digitised their shift management with our eRostering solution and integrated their scheduling directly with payroll for efficient, consistent 24/7 cover, all managed via the Mobile App.
Key features of our eRostering capabilities include:
- Skill- and Role-Based Scheduling: Maintain high service quality levels with schedules based on the skills required for each role. Send alerts via the Mobile App to notify managers and individuals when skills are due to expire, helping ensure patient safety and regulatory compliance.
- Fairness Rules: Allocate shifts and leave fairly on public holidays, weekends, and night shifts. Reduce pressure on schedulers and promote a more positive work environment for better employee retention.
- Demand Forecasting and Optimisation: Align workforce resources with demand and use historical time-tracking data to predict staffing needs. This helps minimise the use of agency staff while controlling overtime.
- Employee Self-Service (ESS): Allow employees to view their schedules, swap shifts, and request leave via our user-friendly Mobile App. This helps boost employee engagement and reduce administrative friction for a happier workplace.
AI-Powered optimisation and Absence Prediction
Softworks is an industry pioneer, integrating AI into HR software for better forecasting and productivity. Optimise your workforce and automate schedules with our AI-powered Absence Predictor, which analyses historical shift patterns to forecast likely no-shows. This helps minimise the disruption caused by an unpredictable headcount, ensuring workforce consistency while protecting your productivity. This is particularly essential in industries that rely on shift workers, like healthcare, retail, and manufacturing. Additionally, our systems help prevent Time Theft by highlighting suspicious behavioural and absence patterns.
Real-Time Gap Management
Last-minute schedule changes are a thorn in the side of all businesses, which is why Softworks has worked tirelessly to develop solutions that help ensure your service levels are never compromised. Our “Vacancy Alerter” instantly sends email and text triggers to available, qualified staff to fill available shifts as they occur, helping managers deliver high-quality services to your customers. The Real-time Reporting dashboard updates instantly and integrates with Payroll to ensure everyone gets correctly compensated for their work.
Time and Attendance Precision by Softworks
Enjoy clear ROI with Softworks’ Time and Attendance software. Automate scheduling and time tracking with GPS-auditable data and protect your profits and security with geofencing. Accurately administer overtime with native Payroll integration and achieve uber-efficiency with a compliant workforce and lower costs while promoting a positive workspace where everyone can thrive.
Book a Demo with our expert team and see the potential of our solutions in real time.
