HRIS Systems Software

What is an HRIS software system?

Softworks provides a comprehensive Human Resource Information System (HRIS) and human resources software that is a secure, cloud-based solution and a central point for managing employee records, the recruitment process, and performance appraisals. Acting as modern human capital management (HCM) software, it can be used as a standalone platform or can be linked through system integration in order to modernise HR operations in four main areas:

• The amount of administrative work is greatly reduced because centralised data, digital workflows, and HR analytics get rid of boring manual data entry and enable HR teams to have quick access to personnel files, Time and Attendance records, and skills data.
• Greater accuracy and compliance are achieved through workflow automation, which not only reduces human error but also ensures that GDPR requirements are strictly met. The necessary Employee Records—such as contracts, CVs, and work visas—are securely organized using Digital Signatures within one digital environment.
• Employees who are empowered can use intuitive employee self-service (ESS) portals and employee self-service tools to update their personal information, request a swap of shifts, and apply for leave all on their own, which in turn greatly cuts down the number of routine inquiries sent to HR.
• There will be massive cost savings since switching to electronic forms and using custom workflows completely gets rid of the need for physical paper storage and reduces operational waste.

Using the Softworks HR software leads to a more efficient use of resources, allowing the HR department to move from handling administrative tasks to concentrating on strategic growth activities.

What is the cost of HRIS software?

Softworks provides a flexible and customized pricing arrangement for its Human Resource Information System (HRIS) and human resources software so that it can correspond to the different budgets and sizes of businesses. In terms of the Total Cost of Ownership (TCO)—which includes the costs of setup, subscription, and maintenance—Softworks achieves scalability and maximum value by means of two main options:

• Flexible pricing models which involve cost structures tailored to meet the particular requirements and budgetary limitations of organizations.
• Cost-Effective Cloud Solutions: A cloud-based setup that cuts initial setup costs and greatly lowers in-house IT upkeep.

Ensuring HR Compliance

The HR departments have always had the problem of compliance management since the rules in question are complicated and it is easy to misunderstand or misapply them. That is the reason why we have created our state-of-the-art human resources software in order that it may provide you with the data necessary for making informed, strategic decisions that comply with the complicated business regulations.

Softworks has been a global leader in Workforce Management for more than 35 years, helping businesses around the world build safe and positive work environments by providing:

• Intuitive, flexible solutions that drive efficiencies
• Enhanced Compliance Management
• Reduced errors
• Improved reporting

We realise the problems that organisations of all sizes in a wide range of industries—such as healthcare and manufacturing, as well as retail and the public sector—have to deal with. Our HRIS platform brings together and standardises all of your individual Core HR functions, covering everything from tracking of Time and Attendance to Performance Management and mapping of the Organisational Structure, thereby removing the difficulty associated with Compliance Management and the complicated various workstreams.

Eliminate Error-Prone Manual Processes

The Softworks Workforce Management platform represents a major change to business strategy by getting rid of manual procedures which cause expensive mistakes and a high level of administrative work. The HRIS software features intelligent, data-driven operations based on your organisation’s Core HR functions. This new approach enables a complete record of the employee lifecycle, covering the entire process from the initial stage of Recruitment made possible through the use of an Applicant Tracking System (ATS) and Onboarding software, through to ongoing Benefits Administration, Compensation Management, and finally to Offboarding. The software ensures consistency in managing this lifecycle throughout the workforce by means of Custom Workflows and Digital Signatures, in full compliance with regional and international laws.

Creating Irrefutable Workforce Data

The HRIS software handles almost all of the manual administrative work and acts as a Single Source of Truth for all employee data. The Employee Database carries out the management and updating of records through our own network of systems, starting with the Time and Attendance module and extending to our comprehensive Reporting Dashboards, which feed directly into Payroll Processing. Employees are able to see a transparent, real-time view of their records through the Employee Self-Service (ESS) and Manager Self-Service modules, greatly reducing the need for administrative queries almost completely.

The HRIS software we have provides strong protection for data and includes Data Security measures which support Compliance Management rules, for example by ensuring adherence to GDPR. By means of Policy Distribution and automated alerts, the system informs the people responsible for the policy about any breaches of data privacy or labour law, thus making sure that your organisation’s data is protected in accordance with regional and international regulations.

HRIS Software for Strategic Human Capital Management

It is well known that Compliance Management is a hard necessity, yet it may be one of the business requirements which causes policy owners to stay up at night. The HRIS platform we provide includes a wide variety of Strategic Human Capital Management (HCM) tools which enforce a wide range of regulatory limits, including:

• Work time initiatives and Time and Attendance limits
• Sick pay regulations and Leave Management policies
• Benefits Administration and Benefits administration requirements

The Evolution of HRIS Software

The era of manual, paper-based HR processes is coming to an end. There is no point in spending time and money on manual procedures which are prone to error when our HRIS software provides a central hub featuring Centralised Data for the secure storage and management of your organisation’s valuable Employee Records? Indeed, at Softworks we saw how the pandemic sped up businesses’ HR digital transformation initiatives and quickly revealed major deficiencies in their HR data infrastructure.

This resulted in a demand for HRIS software featuring an outstanding User Experience (UX) and Mobile Access in order to meet the evolving requirements of modern, hybrid work environments. We found the need for:

• Workflow automation for repetitive manual processes
• An improved employee experience that accommodated WFH and hybrid working
• HR Analytics and HR analytics data that facilitate faster decision-making

By concentrating its main HR functions, our cloud-based solution allows the organisation to respond quickly to changes and cuts down on administrative work. As a result, it is possible to make informed decisions based on data and to achieve better efficiency overall.

CentraliseThe HR Management solution allows instant access to staff details, their employment history, Time and Attendance data, and information on their skills. As a result, the HR department can rely on a Single Source of Truth and thus eliminate the fragmented data collection that occurs when employee records are managed using paper forms, spreadsheets, and emails when managing Employee Records.

Our HRIS software consolidates Centralised Data from our secure network of interconnected data sources, providing a unified view for Talent Management decision-making and analysis:

• You can access recruitment information from your Applicant Tracking System (ATS) through resume parsing, together with salary data, time and attendance records, training records, and employee details—all in a single location.
• For Organisational Management, you can obtain an overview of the organisational structure or choose to view the different departments. You should look at the schedules, the job descriptions, and the productivity data.
• The secure electronic storage of employees’ documents, including contracts, certifications, and work visas, enables easy access to each employee’s data through Data Security.

HRIS Software Case Study

Harman Technology, our client, were keeping their paper documents in physical filing cabinets, which required a great deal of administrative work in order to deal with each HR enquiry. They scanned their physical documents into the Softworks Document Store and ensured that centralised data was accessible only to authorised users. As a result, their compliance with the GDPR was improved and their processes were simplified.

• Onboarding: Automating new starter data entry using Onboarding software
• Contract Reviews: Triggered alerts to remind managers of contract reviews and probation periods
• Performance Appraisals: Complete Performance Management, Goal Setting, and 360-Degree Feedback directly within the system, replacing admin-heavy paper forms

You can achieve considerable cost reductions throughout your HR department by eliminating the need for paperwork and getting rid of dependence on physical storage through Softworks’ state-of-the-art HRIS software.

Enhancing Compliance and Security

Employment law and data protection issues keep HR professionals up at night since the matter is almost mind-boggling in its complexity, which is the reason why our HRIS software has become a reliable resource for HR departments all over the world.

We’ve built our HR solutions to meet watertight regulatory compliance and crafted our network with advanced Data Security to meet state-of-the-art security standards:

• Ensure that your data is protected by guaranteeing its accuracy, adhering to the principle of data minimisation and limiting storage. The rights of access and the right to rectification can be easily managed through the employee self-service option.
• Make sure that your organisation complies with regulations such as the European Working Time Directive, the FLSA, or the Canada Labour Code.
• There is a complete audit trail since every operation carried out via our system network is given a timestamp.

Softworks has ISO 27001 certification, which guarantees excellent system security and data security.

Skills and Training Management

Since a skilled workforce is vital to the success of an organisation, our HRIS software provides a full-range platform for managing employee records and employee development. The Learning Management System (LMS) and the Learning & Skills Tracking module enable you to keep track of training and development, as well as of your workers’ skills and qualifications using a Competency Framework, and will send you alerts regarding Certification Tracking when the renewals are about to expire.

Our HRIS software allows you to:

• Keep accurate records of the skills, training, and certifications involved in track training.
• Set up alerts to inform both managers and employees when skills or certifications are about to expire.
• Identify Gaps: Identify skills gaps and plan Training and Development to ensure a fully compliant workforce.

The HRIS software offered by Softworks collects original workforce data and turns it into actionable insights, giving HR directors access to HR Analytics and Workforce Analytics. Analytics and Workforce analytics.

We offer a full range of Reporting Dashboards together with more than 1,000 reports, all of which are designed to provide a constantly up-to-date overview. The system enables you to:

• Assess productiveness and performance: obtain performance insights from all the departments.
• Analyze trends: You can view dynamic workforce trends including Leave Management, Expense Management, absences, and lates.
• To forecast workforce needs: use predictive workforce analytics to allocate resources accurately.

Seamless Integration

The Softworks systems are able to integrate smoothly via System Integration and Payroll integration with payroll, time and attendance, and ERP systems, getting rid of confusing duplication and establishing a Single Source of Truth. The systems include Payroll integration with providers such as SAP, Oracle, Sage, Microsoft Dynamics, Ceridian, Workday, and ADP, ensuring that Payroll Processing, Direct Deposits, and Tax Filing are carried out accurately and on time.

The Softworks Promise

We are fully committed to creating the most reliable and user-friendly platform aimed at improving your HR efficiency. The HRIS software we offer helps to streamline your HR processes in order to ensure watertight compliance, reduce errors, and provide detailed reporting. You can automate your core HR functions and give employees the opportunity to do so via Employee Self-Service (ESS), Manager Self-Service, and an integrated HR Help Desk. Our HR solutions deliver a thorough, scalable cloud-based solution with complete scalability to enhance Talent Management and Succession Planning. Choose to work with Softworks in order to increase productivity and employee engagement.

Book a demo to discover how Softworks can revolutionise your HR processes.