Project Tracking
Software

Streamline HR & Empower Staff with Employee Self-Service Software

For over thirty-five years, Softworks has been a trusted partner for organisations all around the world. Our comprehensive Workforce Management solutions help our customers achieve their goals, transforming complex HR and project processes into strategic, efficient operations.

Our core mission is to make a meaningful, positive difference to your employees’ working lives by streamlining processes that eliminate wasteful, error-prone manual tasks.

We’ve developed flexible Project Tracking software to meet the needs of transformative assignments regardless of their scale.

Enabling Workforce Management for the Modern Workplace

Softworks offers a range of flexible, intuitive solutions that cover key areas of workforce management:

• Time & Attendance
• Scheduling/eRostering
• Flexible & Remote Working
• HR
• Absence Management
• Project Tracking

Our integrated platform delivers vital efficiencies that comply with industry-specific regulations, significantly reducing errors while optimising internal reporting capabilities.

Essentially, our Project Tracking software helps deliver a cohesive operational approach that actively promotes a safe and positive working environment for all employees.

Manage your Projects and People with Project Tracking software

Our Project Tracking solutions are essential components of our comprehensive Workforce Management platform, enabling organisations to manage their people and resources effectively.

However, our Project Tracking solutions go well beyond merely tracking deadlines. We developed our platform to provide:

• Total control and oversight of project progress and execution
• Greater employee engagement
• Resource Allocation, ensuring you optimise your resources
• Improved profits
• Crucial regulatory compliance
• Real-time insights for informed decision-making

Trust Softworks to facilitate a holistic strategy that transforms your business objectives and delivers a competitive advantage now and in the future.

Superseding Manual Project Monitoring

Businesses rely on projects to drive innovation and growth. However, managing every intricate detail—including employee time, activity, associated costs, and overall progress—can be highly challenging, particularly when organisations are forced to rely on outdated, manual processes.

Many organisations still struggle with confusing email chains, multiple fragmented spreadsheets, and disparate data sources.

This manual approach is inherently time-consuming, highly error-prone, and significantly slows the critical decision-making process.

Meeting the Needs of Complex Projects

When employees move between multiple projects daily, as is common in dynamic workplaces, the complexity of accurate tracking and management is further magnified.

This lack of a streamlined, automated solution can leave supervisors overwhelmed with administrative tasks, leaving them insufficient time to track tangible on-site progress.

Softworks Project Tracking Software is specifically engineered to eliminate these profound challenges, providing unparalleled, accurate Real-time Reporting and visibility into all your projects.

Gain Real-Time Visibility with Project Tracking Software

Effective project tracking is about providing visibility and control over all aspects of a project, including associated expenses, from initiation to successful conclusion.

Softworks’ Project Tracking Software serves as a central, unified hub that meticulously captures project progress, regardless of scale.

We transform previously disparate data into actionable insights by moving beyond cumbersome manual methodologies, helping organisations gain significant strategic advantages in a range of ways:

A Unified View for Comprehensive Oversight

Our cutting-edge Project Tracking packages consolidate critical project information, employee activities, and associated costs into a single, easy-to-use system.

We replace the messy email threads that make project management such a nightmare. And we replace old-school spreadsheets and fragmented reports with a single portal that provides a single source of truth for all your projects.

Real-time Data for Swift and Informed Decisions

Never lose track of progress again with instant visibility of real-time progress at every project stage. Our solution ensures that managers receive event-critical data in real-time, empowering them to make informed decisions based on concrete facts rather than mere assumptions.

Respond immediately to changing project demands and identify potential operational bottlenecks before they cause delays.

Our project tracking software allows managers to reallocate resources proactively, so you’ll never miss a deadline again.

Enhanced Reporting and In-Depth Analysis (Real-time Reporting)

The system automatically generates a broad spectrum of reports that can be easily viewed on-screen, printed, or exported for deeper analysis.

These powerful reports offer deep insights into overall project status, financial performance, and crucial Resource utilisation.

This capability empowers your management team with the precise knowledge required to drive productivity and maintain strict control. Furthermore, our analytical tools help identify both positive trends and emerging issues, enabling more accurate future planning and better strategic decision-making.

Improved Information Accuracy via Automation

By automating the entire project-tracking process, our software drastically minimises human error, ensuring all time, cost, and task data is precise, reliable, and consistent.

This high degree of accuracy is fundamental for accurate client billing, strict Budget Adherence, and long-term strategic planning.

Automation and real-time visibility dramatically simplify inherently complex workflows and empower businesses to manage their most dynamic endeavors with unprecedented clarity and control.

Key Benefits of Softworks Project Tracking Software

Softworks Project Tracking Software is designed to be much more than a simple tool for logging employee hours; it functions as a strategic asset specifically engineered to maximise your overall project success.

By delivering a multitude of measurable benefits across your entire organisation, our solution significantly enhances:

• Operational efficiency
• Financial Control and Budget Tracking
• Regulatory compliance

Our software solution seamlessly integrates with our comprehensive Workforce Management platform, providing a holistic, unified view of your entire workforce.

Here are the key benefits you can expect with Softworks:

Automation of Time, Activity, and Expense Recording

Our sophisticated software platform eliminates the traditionally time-consuming and expensive task of manually collecting and processing paper records.

Our powerful automation applies to tracking:

• Employee time and automated management approval
• All project activities, including sub-projects
• Related expenses from the initial concept phase to project completion

By capturing this information into our centralised system, you dramatically simplify the entire workflow and remove paper from the equation. This significantly reduces administrative burden and achieves significant time savings.

Seamless Integration with Workforce Management Modules

We’ve engineered our Project Tracking platform for full integration with our existing Time & Attendance, HR, Time Keeping, and Absence Management solutions.

This seamless integration provides several crucial benefits:

• Accurate Time and Billing: Precise employee time and attendance data flow directly into project Time Tracking. This ensures highly accurate billing to external clients or precise internal project costing and allocation.
• Proactive Overtime Management: Real-time visibility into all hours worked helps managers actively monitor and strictly control overtime, which directly and positively impacts project costs and overall Budget Tracking.
• Absence Tracking and Mitigation: Project plans can proactively account for both planned and unplanned absences (like vacations/sickness). This is critical for preventing unforeseen project delays and potential resource shortages, improving the reliability of delivery.
• Strategic Manpower Planning (Resource Allocation): The comprehensive and reliable data generated allows for strategic Resource Allocation. This ensures that the right people, possessing the necessary skills, are consistently available and assigned to meet dynamic project demands.

Enhanced Accuracy and Drastically Reduced Errors 

Manual processes are notoriously prone to significant errors. By automating the data capture for time, activities, and expenses, Softworks drastically minimises these inaccuracies.

This safeguard guarantees reliable data, which is essential for critical decision-making, accurate financial reconciliation, and robust Real-time Reporting.

One Softworks client provided clear evidence of this benefit, stating that implementing a Time and Attendance system enabled them to eliminate 90% of their payroll queries.

Greater Management Control

Managers gain access to Real-time Reports that allow them to accurately compare, closely monitor, and approve actual hours worked against the planned budgeted time.

This results in superior control over all projects, strict budget adherence, and greater overall team productivity.

Our hierarchical workflow authorisation system also enables supervisors to easily edit, authorise, and analyse expenses, holidays/vacations, and overtime, all from a single unified screen.

Comprehensive Reporting and Analytics (Real-time Reporting)

Softworks offers an extensive suite of customisable reports and dashboards to provide deep, actionable insights, including:

• Project Status: Real-time data ensures managers always have up-to-date information, allowing them to make informed decisions and keep all projects firmly under control.
• Actual Hours vs. Budgeted Hours: Track your Budget in real time, especially essential for companies that bill clients by the hour. We provide a direct comparison of budgeted hours versus actual hours spent, which is vital to keeping projects strictly within the allocated budget.
• Project/Workforce Costs (Budget Tracking): Continuously track expenses as they occur, illustrating the total costs incurred on any given project, which helps maintain control over budgets.
• Target Reports: Allow managers to monitor whether projects are completed below or above their target budget or time. Use historical data to set more realistic and practical targets for all future projects.
• Productivity Reports: Managers can monitor targets reached and track individual employee productivity. This ensures that all critical project milestones are met on schedule and within budget.
• Category Reports: Run reports on specific elements or categories of a project. This illustrates the most and least productive functions, providing precise data for process improvement.
• Project/Task Reports: Managers can view specific projects worked on by individuals within the organisation. This allows for a direct comparison and contrast of employee time, associated costs, and overall effectiveness.

Robust Auditing and Corporate Governance

Our Project Tracking software offers full system auditing capabilities.

This is critical for internal and external compliance purposes, including:

• Management reporting
• Accurate tax claims
• Detailed grant applications
• Corporate governance requirements

Softworks’ ISO 27001 and ISO 9001 certifications further underscore our profound commitment to the highest standards of data security and strict GDPR compliance.

Flexible Data Collection and Configuration

We’ve designed all Softworks platforms with the user in mind, offering an endlessly configurable network of tools that are highly user-friendly and easy to configure.

We provide flexible data collection options, which readily adapt to your unique business requirements and complex, varied business rules.

By strategically leveraging these robust, integrated features, Softworks Project Tracking Software empowers your organisation to manage projects with far greater precision, complete visibility, and stringent control.

This translates directly into demonstrably improved profitability and long-term operational excellence.

Stay on Budget and Reduce Unaccounted Hours with Our Project Tracking Software

Meticulous financial control is paramount in today’s fiercely competitive business environment, where unaccounted hours can rapidly erode project profitability and create significant economic risks.

We’ve diligently developed our Project Tracking Software to provide the financial oversight and rigorous control needed to keep your projects on budget and to minimise hidden overheads associated with unmanaged time.

Our integrated approach allows you to transform project management from a reactive exercise into a proactive strategy for enhanced productivity and unparalleled cost efficiency.

Helping your Project Stay on Budget

Our software actively helps you stay on budget by eliminating guesswork. We achieve this by providing precise, verifiable data on the actual time and costs incurred.

The system’s innate ability to align every employee’s time to specific activities and projects ensures that every single hour is accounted for and appropriately allocated.

This precision is crucial for:

• Accurate client billing
• Internal cost allocation
• Gaining a proper understanding of the workforce cost for every project component

This simplifies the entire project’s budgeting process. Ensure that time worked, including any flexitime/flextime or planned absences, is precisely correlated with the project activity. And prevent discrepancies while significantly improving data integrity across the organisation.

Optimising Resource Allocation

Optimise your resources and effectively control overall workforce costs—typically the most significant single overhead in any organisation.

By strategically aligning your workforce resources with project demand, you can significantly reduce the need for costly overtime and avoid over-reliance on temporary workers.

Our system empowers managers to observe real-time budget progress and proactively optimise schedules accordingly. This allows those responsible to keep a vigilant eye on overtime, absenteeism, and all other potential unplanned costs.

This granular level of control ensures that resources are consistently deployed where they add the most value, maximising efficiency and effectively preventing costly budget overruns.

Key mechanisms embedded within the Softworks solution for robust budget and cost control include:

Actual Hours vs. Budgeted Hours Reports

These reports provide an invaluable tool for every project manager, allowing immediate comparison between the planned time allocated and the actual time spent on a project.

This feature is vital for identifying deviations and issues early, enabling managers to take immediate corrective action before costs spiral out of control.

Project Cost Tracking (Real-time Reporting)

Our Project Tracking software continuously tracks all expenses and costs as they occur, immediately illustrating the total expenditure of any given project.

This real-time visibility is absolutely critical for maintaining stringent financial discipline and successfully keeping projects within their allocated budgets.

Overtime Monitoring and Alerts

The Project Tracking module is seamlessly integrated with our Time & Attendance solution. This integration provides crucial insights into overtime usage that is specific to individual projects.

Managers can proactively receive alerts when employees approach or exceed predefined overtime thresholds, enabling them to make immediate, informed decisions about staffing adjustments and the financial implications.

Reducing Productivity Losses from Absences

Unplanned employee absences can severely and negatively impact project timelines and budgets.

By fully integrating with absence management, our software helps manage sick leave, time in lieu, and scheduled vacations much more efficiently.

This mitigates the disruptive effects of absences on projects, helping maintain critical momentum and avoid delays that often lead to increased costs.

Automated Project Assignment

One Softworks client, Aran Biomedical, told us that our Project Tracking software “saves time, reduces administrative work, and improves reporting and accuracy”.

They praised the ability to add new employees to projects based on their stored profile, without the traditional delay of waiting for approvals.

This streamlined, automated process prevents new hires from becoming “unaccounted” resources during their initial phases, ensuring their time is immediately productive and tracked from day one.

Optimised Reporting for Cost Analysis

Beyond basic cost tracking, our powerful Real-time Reporting tools provide detailed category reports that illustrate the most and least productive aspects or categories of a project.

This high level of detail empowers management to identify specific inefficiencies, intelligently reallocate resources, and make data-driven decisions that directly contribute to cost reduction and improved profitability.

It also proactively prevents employees from incorrectly booking time to non-existent projects or favouring specific projects without fully considering the associated cost implications.

Powerful Project Tracking Software for Integrated Workforces

Softworks Project Tracking software stands as a powerful, integrated solution for organisations seeking to maintain stringent control over project budgets, effectively eliminating unaccounted hours.

By providing real-time visibility and automating time and expenses tracking, we offer robust analytical tools that empower your business to:

• Operate with greater financial discipline
• Optimally utilize all resources
• Drive sustainable profitability across every project

Investing in Softworks Project Tracking Software delivers a substantial and clear return. Our comprehensive solutions help your business:

• Operate more efficiently
• Strictly maintain compliance
• Significantly reduce costs
• Actively foster a positive working environment

Find Out How Softworks Can Transform Your Business

Explore how Softworks can fundamentally transform your entire project management approach and create lasting, measurable benefits for your organisation and your employees.

Book a demo with our expert team today, and experience the transformative impact of our integrated solutions firsthand.