Project Tracking
Software

Streamline HR & Empower Staff with Project Tracking Software

For more than thirty-five years Softworks has been a reliable partner to organisations all over the world. The complete range of software we provide – including Workforce Management, project management and task management software – enables our customers to reach their objectives by turning complicated HR and project planning procedures into strategic and efficient operations. Our main aim is to make a real and positive difference to your employees’ working lives by eliminating wasteful and error-prone manual tasks through streamlining such processes. We have created a flexible cloud-based solution for project tracking software and for team collaboration software so that it can meet the requirements of any transformative assignment, no matter how large or small it is.

Enabling Workforce Management for the Modern Workplace

Softworks offers a range of flexible, intuitive solutions that cover key areas of workforce management:

• Time & Attendance Software
• Scheduling/eRostering
• Flexible & Remote Working
• HR
• Absence Management Software
• Project Tracking and Task Management

The platform offers complete System Integration and Workflow Automation in order to achieve important efficiencies that are in line with the regulations specific to each industry, greatly cutting down on errors and at the same time improving our internal reporting facilities. In effect, our Project Tracking software aids in bringing about a coherent way of operating which actively contributes to creating a safe and favourable working environment for all employees.

Manage your Projects and People with Project Tracking software

Our Project Tracking solutions are vital parts of the overall Workforce Management platform and allow organisations to manage their people and resources effectively.

Our Project Tracking solutions do much more than just keep track of deadlines. When we developed our platform we included advanced Project Dashboards and Milestone Tracking to provide:

• Total control and oversight of project progress, Scope Management, and execution
• Greater employee engagement and Team Collaboration
• Optimal Resource Allocation and Capacity Planning, ensuring you optimise your workforce resources
• Improved profits through strict Cost Control
• Crucial regulatory compliance
• Real-time insights and KPI reporting for informed decision-making

Trust Softworks to help put into place a comprehensive strategy that turns your business objectives into results and gives you a competitive advantage both currently and in the future.

Meeting the Needs of Complex Projects

In dynamic work environments it is common for employees who are part of cross-functional teams to work on a number of different projects each day, and this greatly increases the difficulty of accurately tracking and managing things. If there is no streamlined and automated way of managing task prioritisation and deadline management, supervisors end up being overwhelmed by administrative work and do not have enough time to keep an eye on actual progress on site. The Softworks Project Tracking Software has been designed specifically to get rid of these serious problems by using Visual Task Boards to offer excellent, accurate real-time reporting and progress monitoring for all of your projects.

Gain Real-Time Visibility with Project Tracking Software

Effective project tracking involves giving stakeholders visibility into and giving them control over all the various aspects of a project, including the related expenses, from the stage of initiation through to its successful completion. The project tracking software offered by Softworks acts as a central, unified hub and is the Single Source of Truth, carefully recording the progress of the project no matter how large or small it is. By going beyond tedious manual methods, we convert previously scattered data into actionable insights, which helps organisations achieve a number of significant strategic benefits.

A Unified View for Comprehensive Oversight

Our state-of-the-art Project Tracking packages bring together essential project information, employee activities, File Sharing, and related costs in one simple and easy-to-use system. They take the place of the chaotic email threads which make project management such a terrible experience. Furthermore, they substitute out the traditional spreadsheets and scattered reports by offering a single portal which provides a Single Source of Truth, Portfolio Management, and Customisable Workflows for all your projects.

Real-time Data for Swift and Informed Decisions

You’ll never have to lose sight of your progress again at a glance with a view of real-time progress at each stage of a project. The system makes certain that managers get the event-critical data through real-time Notifications and Alerts, enabling them to make decisions based on solid facts rather than on guesses. You can respond right away to changing project requirements, monitor Issue Tracking and Change Requests, and spot possible operational bottlenecks before they lead to delays. With our project tracking software, managers are able to reallocate resources proactively, so that you will never miss a deadline again.

Enhanced Reporting and In-Depth Analysis (Real-time Reporting)

The Project Dashboard automatically produces a wide range of reports which can be viewed on the screen, printed, or exported for further analysis. The powerful Data Analytics provide deep insights into the project’s general status, its financial performance, Utilisation Rates, and important Resource Allocation. This feature gives your management team the exact information they need in order to boost productivity and exercise strict control. Moreover, the analytical tools available can detect both favourable trends and any emerging problems, thus allowing for more accurate future planning and improved strategic decision-making.

Improved Information Accuracy via Automation

By using custom Workflow Automation to automate the whole project-tracking process, our software greatly reduces human error and makes sure that all data relating to time, cost, and tasks is accurate, reliable, and consistent. This high level of accuracy is essential for accurate client Invoicing, Billing, Client Communication, strict Budget Adherence, and long-term strategic planning. The combination of automation and real-time visibility greatly simplifies inherently complex workflows and enables businesses to manage their most dynamic activities with unprecedented clarity and control.

Key Benefits of Softworks Project Tracking Software

Softworks Project Tracking Software is intended to go far beyond being merely a tool for recording employee hours; it is a strategic asset which has been specifically designed to maximise your total project success.

By delivering a multitude of measurable benefits across your entire organisation, our solution significantly enhances:

• Operational efficiency
• Financial Control, Expense Tracking, and Budget Tracking
• Regulatory compliance

Our software solution combines smoothly with our full-featured Workforce Management platform and supports Agile project management, Kanban board views, Gantt chart visuals, and traditional project frameworks so as to give you a complete and unified overview of your whole workforce.

Here are the key benefits:

The advanced software platform that we have eliminates the manually collecting and processing of paper records, a task which has usually taken a lot of time and money.time-consuming and expensive task of manually collecting and processing paper records.

Our powerful automation applies to tracking:

• Employee Time Tracking and automated management approval
• All project activities, including sub-projects, Backlog items, and User Stories
• Related Expense Tracking from the initial concept phase to project completion

By using Custom Fields to enter this information into our centralised system, you greatly simplify the whole workflow and get rid of the need for paper. This in turn greatly reduces the amount of administrative work and results in substantial time savings.

• Exact time and billing: Employee time and attendance data are accurately fed into the project Time Tracking system, which in turn ensures that invoicing and billing to external clients is highly accurate or that internal project costing and allocation is precise.
• By taking the initiative to manage overtime, managers can gain real-time visibility of all the hours worked and thus actively keep an eye on it and strictly control overtime, having a direct and positive effect on project costs and on overall Budget Tracking.
• For the purpose of tracking and addressing absences, project plans can take into account both those that are planned for and those that are unexpected (such as holidays or illness). This is important for risk management since it helps to avoid unexpected delays in the project and possible shortfalls in resources, thus enhancing the reliability of the delivery.
• For strategic manpower planning (that is, resource allocation): the comprehensive and reliable data obtained enables carrying out resource allocation, capacity planning, and achieving accurate utilisation rates. This in turn makes it possible to assign teams according to the skills required and ensures that staff are constantly available and assigned in order to meet changing project demands.

Enhanced Accuracy and Drastically Reduced Errors

Manual methods are well known for being susceptible to serious mistakes. Softworks greatly reduces inaccuracies by automating the capture of data regarding time, activities, and expenses. This measure ensures that reliable baseline comparisons can be made, something which is essential for important decision-making, accurate financial reconciliation, and strong real-time reporting. A client of Softworks has given clear proof of this advantage by stating that after introducing a Time and Attendance system they were able to get rid of 90% of their payroll inquiries.

Greater Management Control

Managers gain access to Real-time Reports and Burndown Charts that allow them to accurately execute Baseline Comparison analysis, closely monitor progress, and approve actual hours worked against the planned budgeted time. This results in superior control over all projects, Critical Path tracking, Milestone Tracking, strict budget adherence, and greater overall team productivity. Our hierarchical workflow authorisation system also enables supervisors to easily edit, authorise, and analyse expenses, holidays/vacations, and overtime, all from a single unified screen.

Comprehensive Reporting and Analytics (Real-time Reporting)

Softworks offers an extensive suite of customisable reports, Analytics Dashboards, and Project Dashboards to provide deep, actionable insights, including:

• The status of the project is that real-time data means managers always have current information, enabling them to make informed decisions, carry out KPI reporting, and keep all the projects firmly under control.
• The actual hours compared to the budgeted hours: it is important to monitor your budget in real time, particularly for companies that charge clients on an hourly basis. We offer a direct comparison between the hours that were budgeted and the actual hours spent, something that is essential for keeping projects strictly within the allocated budget.
• For budget tracking regarding project/workforce costs: expenses must be continuously monitored as they arise, so that the total costs incurred on any project can be shown, thereby enabling cost control of the budget.
• The Target Reports feature enables managers to keep track of whether projects have been completed either below or above their target budget or target time and allows historical data to be used in order to establish more realistic and practical targets for future project planning.
• Productivity Reports allow managers to keep track of the targets achieved, assess the Burndown Charts, and monitor the productivity of individual employees. This guarantees that all the key project Milestone Tracking targets are met both on time and within budget.
• Category Reports: You can run reports on specific elements or categories of a project; this shows which functions are the most and which are the least productive and provides accurate Data Analytics for the purpose of improving processes.
• In the case of Project/Task Reports, managers are able to see the various projects that individual employees have been involved in within Cross-functional Teams. This in turn enables them to make a direct comparison and contrast of the time spent by employees, the related costs, and their overall effectiveness.

Robust Auditing and Corporate Governance

The full system auditing capabilities are provided by our Project Tracking software.

This is critical for internal and external compliance purposes, including:

• Management reporting
• Accurate tax claims
• Detailed grant applications
• Corporate governance requirements

The fact that Softworks has obtained certifications under both ISO 27001 and ISO 9001 highlights our strong dedication to meeting the highest standards in data security and to strict compliance with the GDPR.

Flexible Data Collection and Configuration

All of our Softworks platforms are designed with the user in mind, featuring a highly user-friendly and easily configurable network of tools. We offer flexible possibilities for data collection and customizable workflows that easily meet your particular business needs, including your Agile Methodology, Scrum sprints, Sprint Planning, and complex business rules. By making smart use of these strong, integrated features, the Softworks Project Tracking Software enables your organisation to manage its projects with much greater accuracy, full visibility, and tight control—which in turn results in clearly improved profitability and long-term operational excellence.

Stay on Budget and Reduce Unaccounted Hours with Our Project Tracking Software

In the highly competitive business environment of today, strict financial control and cost control are essential since unrecorded hours can quickly undermine project profitability and give rise to serious economic risks. We have carefully created our Project Tracking Software in order to give you the financial supervision and strict control necessary to keep your projects within budget and to reduce the hidden overheads caused by unmanaged time. The way in which we integrate these features enables you to turn project management from a reactive activity into a proactive strategy that improves productivity and cost efficiency.

Helping your Project Stay on Budget

Our software helps you remain within your budget by getting rid of guesswork, achieved through the provision of accurate and verifiable data regarding the actual time and costs involved. Because the system is able to match each employee’s time to particular activities and projects, every hour is recorded, correctly billed through invoicing, and properly allocated.

This precision is crucial for:

• Accurate client Billing and Invoicing
• Internal cost allocation
• Gaining a proper understanding of the workforce cost for every project component

The whole project budgeting process thus becomes simpler. It is essential that the time worked—including any flexitime or flextime and any planned absences—is exactly linked to project activity. Discrepancies should be avoided while at the same time greatly improving data integrity throughout the organisation.

Key mechanisms embedded within the Softworks solution for robust budget and Cost Control include:

Reports comparing actual hours with budgeted hours

These reports are an extremely useful resource for all project managers since they enable a direct comparison between the time that was originally planned and the time actually spent on a project. The fact that this feature is available is essential for picking up on deviations at an early stage, so that the managers can carry out Change Requests or take corrective action before costs get out of hand.

Project Cost Tracking (Real-time Reporting)

The Project Tracking software keeps a continuous record of all the expenses and costs as they happen and at once shows the total amount spent on any particular project. This real-time visibility is essential if strict financial discipline is to be maintained and if projects are to be successfully kept within their allocated budgets.

Overtime Monitoring and Alerts

The Project Tracking module is smoothly combined with our Time & Attendance solution and this integration offers important insights into the amount of overtime used on a project by project basis. Managers are able to get Alerts beforehand when employees come within or go beyond the overtime thresholds which have been predefined, allowing them to make immediate and informed decisions regarding staffing changes and the financial implications.

Reducing Productivity Losses from Absences

Unplanned absences among employees can seriously affect the schedule and budget of a project. Since our software is completely integrated with absence management, it makes it possible to handle sick leave, time in lieu, and scheduled vacations more efficiently. As a result, the disruptive influence of absences is reduced, which supports risk management, helps keep up the necessary progress, and prevents delays that typically cause higher costs.

Automated Project Assignment

The company Aran Biomedical, which is a client of Softworks, stated that our Project Tracking software “saves time, reduces administrative work, and improves reporting and accuracy”. They appreciated the feature which allows new employees to be added to projects by referring to their stored profile, avoiding the usual delay caused by having to wait for approvals. This streamlined and automated procedure stops new employees from becoming “unaccounted” resources when they first join, making sure that their time is immediately productive and that it is recorded from the very first day.

Optimised Reporting for Cost Analysis

Our advanced Real-time Reporting tools go beyond simple cost tracking by offering detailed reports for each category that show which categories of a project are the most and which are the least productive. With this level of detail, managers are able to spot specific inefficiencies, reallocate resources in a sensible manner, and take Data-Driven Decisions that directly lead to cost reduction and better profitability. The system also actively stops employees from incorrectly entering time against projects that do not exist or from giving preferential treatment to certain projects without first considering the related cost implications.

Powerful Project Tracking Software for Integrated Workforces

Softworks Project Tracking software is a strong and integrated solution which enables organisations to exercise strict control over their project budgets and thus gets rid of unaccounted hours.

By providing real-time visibility and automating time and expenses tracking, we offer robust analytical tools that support Agile Methodology, Scrum setups, Kanban boards, and Gantt chart views to empower your business to:

• Operate with greater financial discipline
• Optimally utilize all resources through accurate Capacity Planning and Utilisation Rates
• Drive sustainable profitability across every project

Putting money into Softworks Project Tracking Software results in a significant and obvious return. Our full-range solutions will help your business:

• Operate more efficiently
• Strictly maintain compliance
• Significantly reduce costs
• Actively foster a positive working environment

Find Out How Softworks Can Transform Your Business

Find out how Softworks can fundamentally change the way you manage your projects and generate real, measurable advantages for your organisation and your employees with our expert team today, and experience the transformative impact of our integrated solutions firsthand.