Enterprise Time and
Attendance Software

Time and Attendance Software that Automates Everything

Effectively managing your workforce is no longer just about tracking hours—it is about improving operations, enhancing employee engagement, and supporting strategic growth. In a fast-moving business environment, outdated manual processes and disconnected systems can’t keep up.

This is where Workforce Management solutions save the day (and your HR department hundreds of hours of work time). Softworks’ Time and Attendance Software provides sophisticated tools that make a positive, transformative impact on the working lives of employees, teams, and organisations.

Our systems are built on accuracy, efficiency, and transparency, designed for the modern workplace.

Flexible Time and Attendance Software for Every Business

The contemporary workplace demands hybrid work models, flexible schedules, and dispersed teams, requiring a robust, centralised system for accurate time tracking.

Simply knowing if an employee has shown up is no longer sufficient; businesses must accurately record when, where, and for how long they worked, across multiple projects, roles, and locations

This granular level of detail is the foundation for fair compensation, operational analysis, and, most importantly, meeting complex regulatory requirements.

Bringing Fragmented Businesses Together

Our Time and Attendance software replaces fragmented, error-prone methods—like spreadsheets or paper punch cards—with a unified digital platform that captures time data with precision.

From the moment an employee executes their first Clock-In/Out action, our system begins its process of validation, calculation, and secure storage, eliminating the potential for human error inherent in manual transcription.

Our solutions have been meticulously designed to:

• Automate time-consuming administrative tasks
• Increase employee engagement
• Boost profitability
• Ensure Compliance Management
• Deliver the strategic insights your organisation needs to thrive

Helping Organisations Thrive

For over 35 years, Softworks has been a trusted partner, helping organisations worldwide streamline their business processes.

Increase productivity and reduce costs with our superior Time and Attendance software, improving management processes, scheduling, and workforce allocation

We offer flexible, intuitive solutions for:

• Time & Attendance
• Scheduling/eRostering
• Flexible & Remote Working
• HR
• Absence Management
• Project Tracking

Transform your Time and Attendance Tracking

Digital Time Tracking methods provide an indisputable record of work that feeds all downstream HR and finance functions.

This digital record enables managers to focus on coaching and strategic planning rather than chasing Timesheet Management approvals or manually auditing hours.

Softworks provides the infrastructure necessary to move beyond simple clocking to genuine workforce optimisation.

Softworks Time and Attendance: The Complete Management Solution

Leave behind error-prone, admin-intensive manual punch clocks and paper timesheets. Softworks delivers comprehensive Time and Attendance Management Software that records, analyses, and optimises hours worked.

One client reduced their payroll processing time by 50% with our seamless, automated Payroll Integration software. We helped them eliminate the errors caused by manual entry, freeing up HR resources to focus on other strategic initiatives.

Our system applies all relevant pay rules—including standard hourly rates, shift differentials, geographical allowances, and complex union rules—before sending the data to your preferred payroll provider (whether that’s SAP, Oracle, ADP, or a local provider). This step ensures the data flowing into the final payroll run is calculated and verified, dramatically shortening the payroll cycle and ensuring accuracy.

Streamline your HR Processes

Our Time and Attendance software integrates within a larger Workforce Management ecosystem, designed to streamline your HR processes, enhance productivity, and significantly reduce costs.

We automate your organisation’s work rules and pay policies, eliminating manual tasks related to employee time and attendance, absence, flexitime, skills, and training management.

Our software handles complex scenarios, including the identification and precise calculation of overtime, and manages the full spectrum of rate dynamics (e.g., time-and-a-half after 40 hours, double-time on Sundays, or specific daily overtime rules tied to collective bargaining agreements).

This automation frees up HR and managers to focus on strategic initiatives, rather than getting overwhelmed by administrative tasks and the risk of costly calculation mistakes.

Softworks’ Unparalleled Accuracy

Softworks’ Time and Attendance system offers unparalleled accuracy, overcoming error-prone manual data entry, saving thousands in costly payroll discrepancies and employee dissatisfaction, and even helping prevent legal issues.

Our system eliminates these risks by automating data transfer directly from Time Tracking to the final Payroll Integration, reducing potential errors by as much as 90% for some clients.

This ensures employees are paid correctly and on time, strengthening trust in management and fostering a positive working environment.

Auditable Payroll Data

Our Time and Attendance software produces a detailed Audit Trail, capturing every:

• Clock-In/Out event
• Timesheet Management submission
• Automated Overtime Calculation

These immutable, date-stamped records provide complete transparency and a legally defensible history of every action and calculation performed.

Safeguard your business during internal reviews or external regulatory Compliance Management checks with irrefutable data collated by Softworks’ Time and Attendance solutions.

Boost Productivity with Softworks Time and Attendance Software

Softworks solutions are engineered to boost productivity across your organisation. By automating Time Tracking and Timesheet Management, managers are freed from mundane tasks, clawing back more time to manage their teams and focus on strategic initiatives.

This translates into faster decision-making, improved scheduling/rostering, and better workforce cost management. In industries such as manufacturing, retail, and healthcare, where staffing levels directly affect production demands and patient care, this efficiency is critical.

Our robust Audit Trails are central to maintaining data integrity, recording who made what change, and when, for complete accountability. Ensure that any time data adjustment—whether by a manager or an administrator—is automatically logged and justified, offering robust Compliance Management and preventing disputes.

Making Businesses More Flexible

Our system enables flexible working, a crucial factor in attracting and retaining top talent in today’s competitive market.

Offering flexitime and remote working options not only enhances job satisfaction and work-life balance but also allows organisations to meet 24/7 customer demands more effectively.

With Softworks, employees can log their attendance on a PC, tablet, or via the dedicated Mobile App. This helps them maintain their flexi balance and manage planned/unplanned absence with ease, eliminating manual processes and reducing administrative burden.

The core focus here is shifting from punitive supervision to supportive, transparent Time Tracking that benefits both the employee (with accurate pay) and the employer (with defensible data). Every transaction is traceable, every hour is verifiable, thanks to the continuous upkeep of comprehensive Audit Trails.

Powerful Attendance Tracking and Reporting Software

Accurate data is essential for informed decision-making, and our system is designed to provide comprehensive, Real-time Reporting and insights into your workforce activity. This real-time capability alerts managers to exceptions—like unapproved absence or approaching Overtime Calculation threshold—the moment they occur, not days later.

We offer a diverse range of Clock-In/Out methods to suit any work environment, from traditional on-site setups to dynamic remote and hybrid models.

We employ comprehensive safeguards designed for robust Time Theft Prevention:

• Biometric Systems
• Proximity and PIN terminals
• Desktop PC Clocking
• Mobile App Clocking
• Geofencing

Biometric Systems

For industries demanding high-level security and auditable accuracy, such as healthcare or manufacturing, our biometric systems virtually eliminate “buddy punching” and ensure that the person clocking in is indeed the registered employee, providing immediate Time Theft Prevention.

And for additional staff protection, we include touchless facial recognition with fever detection.

Proximity and PIN Terminals

Our Proximity and PIN terminals offer convenience, efficiency, and ease of use.

These hi-tech solutions are ideal for environments where employees need quick access in and out of different areas.

Desktop PC Clocking

For office-based or remote workers, we make logging hours via their computer seamless.

Additionally, the system can be configured to require VPN access or other checks to ensure genuine presence.

Mobile App Clocking

Our intuitive Employee Self-Service (ESS) Mobile App is crucial for flexible, remote, or dispersed workforces, allowing employees to:

• Clock-In/Out
• View their schedules
• Request leave
• Check balances from their smartphones or tablets

Geofencing

Our Time and Attendance software incorporates geofencing technology, establishing a virtual perimeter around a job site, office, or client location. This helps ensure employees can only execute a Clock-In/Out transaction if their device’s GPS confirms they are physically within the approved zone.

Our geofencing feature provides an indisputable layer of verification and acts as a powerful Time Theft Prevention method by ruling out off-site clocking.

Every successful clocking via the Mobile App is time-stamped and location-verified, and the details are meticulously logged in the Audit Trails.

Comprehensive Reporting & Analytics

Our comprehensive reporting and analytics tools are where your data truly comes to life. With over 1,000 reports and a suite of intuitive dashboards, you gain deep insights into attendance trends, Overtime Calculation totals, costs, flexi-time balances, and much more.

This Real-time Reporting data empowers your managers to make faster, more informed decisions and respond proactively to changing business environments.

All the data that powers this reporting originates from the secure, Compliance Management-ready Time Tracking process and is backed by complete Audit Trails.

Our reporting tools go beyond mere summary; they provide:

• Real-time Visibility: Instantly see who’s working, who’s absent, or who’s on leave. Manage and cover unexpected absences with ease and operational integrity.
• Trend Analysis: Identify patterns in absenteeism, overtime, and work habits by department, shift, or employee, giving you the tools to manage and resolve issues before they escalate. This proactive approach is a core element of effective Time Theft Prevention by spotting habitual anomalies.
• Cost-Control Insights: Minimise workforce costs associated with absenteeism, approved/unapproved overtime, unproductive rosters, lates, and early finishes—often the largest single overhead in organisations.
• Exception Reports: Automatically highlight anomalies or variances in the workplace, such as missed Clock-In/Out actions, work outside shifts, or unauthorized overtime, making Timesheet Management far less burdensome.
• Customizable Reports: Generate tailored reports at employee, department, function, team, or corporate levels, providing a large range of reporting options by combining time-sheet data with HR information, all verifiable against the Audit Trails.

Integrated Reporting

Crucially, our Alerter module integrates seamlessly with our central reporting suite, enabling proactive people management.

The module automatically delivers information when and where it’s needed. It sends triggered or timed alerts via email and on-screen exception reports to remind managers of deadlines, potential problems, or outstanding tasks, such as Timesheet Management approvals or return-to-work interviews.

This significantly reduces administrative time, allowing managers to focus on supporting their teams and driving organisational goals.

Automated Staffing and Scheduling with Our Time and Attendance System

Adequate staffing and scheduling/rostering are paramount for operational efficiency, cost control, and employee satisfaction across all industries, from healthcare to retail and manufacturing.

Softworks’ Time and Attendance system seamlessly integrates with our advanced scheduling and Rostering/Scheduling solutions, revolutionising how businesses manage their workforce.

The accurate Time Tracking data collected via our various Clock-In/Out methods is the fuel for intelligent scheduling, providing historical reality checks for forecasting and planning.

Intelligent Scheduling and Rostering

Our intelligent scheduling/rostering tools go far beyond simple shift allocation. They are designed to build optimised, fair, and rule-based schedules automatically, considering a multitude of factors to ensure the right person is in the right place at the right time.

These factors include employee availability, skill sets, preferences, and—critically—adherence to strict workforce laws and union agreements, ensuring continuous Compliance Management.

The scheduling engine prevents accidental regulatory breaches, such as scheduling an employee for less than the legally mandated rest period between shifts, thereby mitigating risk and supporting robust Audit Trails. Furthermore, by optimising scheduling, the system naturally minimises the need for unscheduled and costly Overtime Calculation.

eRostering Solutions

In demanding sectors like healthcare, where staffing levels directly impact patient safety and care quality, our eRostering solutions are indispensable.

Our acuity-based staffing features account for the intensity of care required by individual patients, assigning resources based on need rather than just numbers; reducing stress and improving employee satisfaction.

Villa Basilea, an Italian healthcare facility, digitized their shift and attendance management with Softworks, speeding up shift creation and Payroll Integration, and providing staff with 24/7 schedule access via the Mobile App.

Key features of our automated staffing and scheduling/rostering capabilities include:

• Skill and Role-Based Scheduling: Create schedules based on the specific skills required for a particular role, ensuring service and quality levels are maintained. Send alerts when skills are due to expire, maintaining robust Compliance Management and patient safety.
• Demand Forecasting and optimisation: Analyse historical time tracking data to predict staffing needs. Align workforce resources with demand and optimise schedules accordingly. Minimise costly agency staff and proactively control unnecessary overtime.
• Fairness Rules: Ensure shifts, including public holidays, weekends, and nights, are distributed equitably. Reduce pressure on schedulers and support a positive work environment, contributing to employee retention and reducing reliance on premium pay.
• Employee Self-Service (ESS): Employees can view schedules, request leave, set shift preferences, and even swap shifts via our user-friendly Mobile App, boosting satisfaction and retention. Enhance employee satisfaction and engagement, streamline Timesheet Management, and reduce administrative friction.

AI-Powered optimisation and Absence Prediction

Softworks is at the forefront of integrating AI into HR software to automate tasks and optimise workforce planning.

Our AI-powered Absence Predictor analyses historical shift patterns and absence trends to forecast likely no-shows, allowing you to proactively adjust schedules, minimise disruptions, and ensure workforce stability.

This is particularly beneficial in industries reliant on shift work, like healthcare, retail, and manufacturing, and further aids time theft prevention by highlighting suspicious absence patterns.

Real-Time Gap Management

Our “Vacancy Alerter” and “Daily Planner Screen” enable real-time management of last-minute schedule changes and staffing gaps.

Managers can send triggers via email and text to available, qualified staff to fill shifts, ensuring service levels are never compromised.

The Real-time Reporting dashboard instantly updates to reflect these changes, maintaining data accuracy for Payroll Integration.

Time and Attendance Precision by Softworks

Softworks Time and Attendance software offers a clear return on investment, providing automated, location-aware Time Tracking data that’s instantly auditable.

Protect your bottom line with geofencing, accurate overtime calculation, and dependable Payroll Integration.

Operate your business more efficiently while ensuring compliance and reduced costs, and cultivate a positive working environment for your most valuable asset: your people.

Book a Demo with our expert team today, and see the transformative potential of our solutions in real-time.