Record and manage employee Time and Attendance with a Clocking Machine suitable for your unique requirements.
- · Accurate Time Recording
- · Improved Payroll Accuracy
- · Fairness and Transparency
- · Flexible Clocking Options
- · Real-time View of Attendance
- · Comprehensive Reporting
Clocking Made Smart, Management Made Easier
Reliable Clocking Systems For Any Industry
Softworks Clocking Systems offer a versatile and precise solution for tracking employee work hours and breaks. Utilizing both hardware terminals and software applications, the systems enable easy clocking in and out, whether at the workplace or remotely. They are designed to provide accurate time recording, supporting efficient workforce management and payroll processing.
Here’s what makes it great:
Accurate Time Tracking: Ensures precise logging of employee work hours and breaks.
Enhanced Payroll Accuracy: Improves payroll processing by eliminating manual tracking errors.
Fair and Transparent: Guarantees impartial recording of work hours for all employees.
Flexible Clocking Options: Provides a variety of clocking methods, including biometric and mobile app-based solutions.
Real-Time Attendance Data: Delivers immediate information on employee attendance.
Detailed Workforce Reports: Offers in-depth reporting for effective attendance and labor management.
Available Clocking Systems
Benefits of Employee Clocking Systems
Frequently Asked Questions
What is a Clocking System?
A Clocking System, also known as a Time Clock System, is a solution that enables employees to record their clock-in and clock-out times accurately. It replaces traditional punch clocks or manual timekeeping methods with more efficient and automated processes. A Clocking System can utilize various technologies, such as biometric devices, proximity cards, key fobs, web-based clock-ins, or mobile applications, to capture and record employee attendance data.
How much does the Clocking System cost?
Softworks pricing is determined by the size of your organization, with a one-time implementation fee. To get a quote, please click here.
Can the system record clock-in and clock-out location?
Yes, Softworks Clocking Systems have the capability to record the clock-in and clock-out locations of employees. This is particularly useful for organizations with remote or mobile employees. The system uses GPS-based technology to track and record the location of employees when they clock in or out, providing additional verification and ensuring that employees are physically present at the designated location.
How long does it take to implement the Clocking System?
The implementation time for a Clocking System can vary depending on the complexity of your organization’s requirements and the specific features chosen. Generally, the implementation process involves activities such as software and/or hardware installation, configuration, integration with existing systems (if applicable), employee data setup, and training. To get an estimate – Contact Us!
What are the Different Types of Clocking Machines?
Clocking Machines come in various types to suit different organizational needs. Some common types include:
Biometric Clocking Machines: These machines use biometric technology, such as fingerprint scanners or facial recognition, to verify the identity of employees when clocking in or out.
Proximity Card Clocking Machines: These machines require employees to swipe a proximity card or key fob near a reader to record their attendance.
Web-Based Clocking Systems: Employees can clock in and out through the Softworks Employee Self-Service on their Desktop PC or through the Softworks Employee Self-Service App on their mobile.”
Is there an App for clocking in and out?
Yes, Softworks Employee Self-Service App allows employees to conveniently clock in and out using their smartphones or tablets. The App provides a user-friendly interface and includes additional features, such as viewing schedules, requesting time off, and accessing relevant work-related information. It enhances flexibility and accessibility for employees who may be working remotely or on the go.
Can employees clock in and out remotely?
Yes, Softworks Clocking System offers the flexibility for employees to clock in and out remotely. This is particularly useful for organizations with remote or mobile workers. Employees can clock in and out through the Softworks Employee Self-Service on their Desktop PC or through the Softworks Employee Self-Service App on their mobile.
Can the Clocking System integrate with 3rd party Payroll, ERP or HR systems?
Yes, Softworks Clocking System can integrate with 3rd party Payroll, ERP, and HR systems. These integrations facilitate seamless data exchange between different software solutions, eliminating the need for manual data entry and ensuring accurate and efficient payroll processing, resource allocation, and HR management.
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From Time and Attendance Tracking to a complete Workforce Management Solution…
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In today’s dynamic business environment, outdated clocking-in machines and disconnected systems are no longer sustainable.
Softworks has been perfecting digital clock-in solutions for over three decades, going beyond traditional timekeeping. We turn the simple act of clocking in into a tool for organisational success.
Make every employee interaction an opportunity to improve efficiency, engagement, and strategic growth.
Advanced Clocking-In Machines for Modern Workplaces
Our advanced clocking-in machines and integrated systems are designed to make a real, positive difference in the working lives of employees, their managers, and the organisation as a whole.
Modern enterprises require not just a recording device, but a sophisticated Time Clock Terminal—a gateway to accurate data and compliance.
Our comprehensive Workforce Management (WFM) platform is a holistic ecosystem that automates time-consuming administrative tasks, offering:
Significantly increased employee engagement,
- Boosted profitability
- Unwavering compliance with complex regulations, and
- Real-time Data that provides strategic organisational insights
100% Clocking In Accuracy
Our Clock-In Machines ensure that every piece of data—from a simple clock-in to a complex absence request—is instantly accurate across all departments.
Our state-of-the-art clocking-in system replaces fragmented spreadsheets and disparate software with a single, unified solution, creating a seamless link between Time and Attendance and core business operations.
Softworks offers an intuitive, robust, and proven solution that drives efficiencies, reduces errors, and improves reporting in:
- Time and Attendance
- Scheduling/Rostering
- Flexible working
- HR operations
- Absence management
- Project tracking
Cutting-Edge Tech Transforming Your Clock-In Processes
Our Clock-In solutions transform the reliability and flexibility of all initial time transactions.
By leveraging cutting-edge technology such as Biometric Verification at the Time Clock Terminal, we ensure your source data is impeccable. This sets the stage for smooth Payroll Integration and transparent operations throughout the organisation.
This integrated approach is essential for managing a diverse, modern workforce that includes both site-based employees and remote staff, utilising Geofencing and GPS Tracking capabilities to ensure the validity of all time transactions.
Accurate Time and Attendance with Your Clocking In Machine
The journey from antiquated, paper-based systems to today’s advanced clocking-in machines marks a pivotal shift in workforce management security.
Manual data entry is inherently error-prone, leading to costly payroll discrepancies, employee dissatisfaction, and even potential legal issues.
These inaccuracies aren’t just minor inconveniences; they can significantly impact your bottom line and severely erode trust within your workforce.
Accurate Clock-In Data Saves Money
One study found that time and attendance errors cost businesses around $248,000 per 1,000 employees annually. And further substantial costs arise from incorrectly processed leave requests.
These costs stem from the compounding effects of miscalculated overtime, missed break deductions, and administrative time wasted chasing managers for approvals or correcting input mistakes.
At Softworks, our Time and Attendance software is engineered to eliminate these risks by automating your organisation’s unique work rules and pay policies, while ensuring unparalleled accuracy and consistency in payroll processing.
Automating Complex Pay Rate Rules
Our integrated Clock In platform calculates complex combinations of basic hours, overtime, flexitime, and leave with ease, reducing potential payroll errors by as much as 90% for some of our clients.
This automation is facilitated by the Digital Time Card, which captures every second worked directly from the Time Clock Terminal or mobile device.
This unified, digital record replaces messy, easily lost paper timesheets, providing an accurate, timestamped account of an employee’s working day, guaranteeing employees are paid correctly and on time.
Free Up HR Functionality
Our automated Clock-In Machines free up valuable HR and management resources from tedious administrative tasks. This frees HR teams to focus on strategic initiatives that add genuine value to your business, such as succession planning and employee development.
Beyond mere accuracy, our clocking-in machines and integrated systems ensure robust compliance, backed by verifiable documentation.
Employers in most jurisdictions face a statutory duty to accurately record working hours, adhering to complex legislation such as:
- The European Working Time Directive
- The Fair Labor Standards Act (FLSA) in the USA
- The Canada Labour Code
Preventing Compliance Fines
Failure to comply with legislation can result in hefty fines, employee lawsuits, and a damaged reputation.
Softworks integrates all appropriate rules directly, ensuring employee work is scheduled and recorded in compliance with legislation, providing an invaluable shield against litigation.
Managers receive proactive alerts for potential breaches—such as an employee approaching an overtime threshold or missing a mandated rest period—allowing immediate corrective action before the breach occurs.
Irrefutable Audit Trails
Our Clock-In solutions automatically generate comprehensive, unalterable audit trails, whether input is made physically at Time Clock Terminals or via the mobile app.
Our system timestamps every action:
- The initial clock event
- Manager approvals
- Subsequent edits
- User details
These definitive audit trails are central to compliant HR processes, offering irrefutable evidence during regulatory inspections or payroll disputes.
Easy Reporting with Clock-In Machines
Our Clocking In protocols offer auditable compliance with work time regulations, with all records centrally available in the Digital Time Card for easy reporting and review.
The shift to digital clock-in significantly enhances the employee experience, offering confidence in the accuracy of their Digital Time Card. This strengthens employee trust in management and fosters a more positive, productive work environment.
This foundation of accuracy and compliance, enabled by our advanced clocking-in machines and systems, is the first step towards building a truly engaged and high-performing workforce.
Next-Generation Clocking Systems
The evolution of clocking systems has moved far beyond simple “punching in and out.”
Today’s next-generation clocking systems are sophisticated, integrated tools designed not just to record time but to offer deep insights into workforce patterns, enhance security, and support the needs of modern work environments.
Softworks is at the forefront of this evolution, offering a diverse array of secure, high-tech Time Clock Terminals and mobile clocking methods; tailored to meet the unique needs of any organisation.
Biometric Verification
One of the most advanced and secure options in our portfolio is the utilisation of Biometric Verification at the physical Time Clock Terminal.
Our Fingerprint Reader and Facial Recognition systems virtually eliminate “buddy punching” (where one employee clocks in for another) and time theft, which remains a significant drain on corporate finances.
These systems ensure, with high certainty, that the person clocking in is indeed the employee they claim to be, offering unparalleled accuracy and a robust layer of security.
Fingerprint Readers on Time Clock Terminals
The Fingerprint Reader is a well-established method of Biometric Verification, valued for its precision, reliability, and speed.
The employee simply places their finger on the device, and the system verifies their identity against a secure, encrypted mathematical template of their unique fingerprint characteristics.
This data is never stored as an image, ensuring privacy and compliance with data regulations. However, the future is increasingly moving toward touchless solutions.
Time Clock Terminals with Facial Recognition
Our high-speed Time Clock Terminals offer a completely touchless clocking experience, verifying facial identity in milliseconds as employees approach the terminal.
Many of our models incorporate integrated features, such as optional fever detection capabilities, making them invaluable for maintaining health and safety protocols in post-pandemic work environments.
Facial Recognition is particularly vital in industries with strict security protocols, such as healthcare and manufacturing, where it restricts access to sensitive workplace areas and protects valuable assets.
Biometrics in Action
Our biometric terminals are designed to be efficient, providing speedy authentication while maintaining high-security standards.
One Softworks client, Profile Developments, configured employee clock-in with both Facial Recognition and RFID Badge terminals, integrating seamlessly with their production-driven schedules.
PIN Terminals for Secure Clocking In
For environments requiring maximum efficiency and ease of use, where biometrics may be less suitable (e.g., due to hands being covered in protective equipment), we offer proximity and PIN terminals.
These systems primarily use RFID Badge technology—magnetic strip, Mifare, or proximity fobs—which employees tap against the reader, or enter a unique PIN, to instantly record their attendance at the Time Clock Terminal.
These solutions are ideal for employees who move between different areas within a facility, such as a busy manufacturing plant or a large hospital, offering quick and convenient access control while feeding data directly into the employee’s Digital Time Card.
Digital Clocking via Desktop or Mobile Apps
Our next-generation systems fully support Digital Clocking via Desktop PC or Mobile App, logging hours for both office-based and hybrid workers.
For the increasingly mobile and remote workforce, our intuitive Employee Self-Service (ESS) Mobile App is indispensable.
Employees can clock in/out, view their schedules, request leave, and check balances directly from their smartphones or tablets using GPS Tracking and Geofencing. These provide an additional layer of verification for remote workers, ensuring accuracy and accountability while respecting employee privacy through transparent data-use policies.
Central to all our next-generation clock-in systems is our commitment to Security and Privacy, ensuring all sensitive employee data is protected through data encryption and multi-factor authentication, upholding the integrity of the collected time data.
Innovative and Flexible Clocking Systems
Our clock-in machines are an intelligent, integrated component of a broader workforce management strategy.
Softworks’ innovative and flexible clocking systems are designed to integrate seamlessly with your entire HR ecosystem. We provide complete data visibility while fostering employee empowerment and leveraging advanced analytics for truly strategic decision-making based on Real-time Data.
The true power of our clocking systems lies in their seamless Payroll Integration, connecting effortlessly with your HR, payroll, scheduling, absence management, skills tracking, and even access control systems.
Reducing the Administrative Burden of Traditional Clocking In Machines
Our integrated system eliminates data silos, ensuring a single source of truth for all employee information. It drastically reduces the administrative burden of manual data entry and reconciliation across disparate platforms.
Several Softworks clients have praised the ease with which our system integrates with leading payroll providers like SAP, Oracle, Sage, and Microsoft Dynamics. They comment that attendance data transfers automatically from the employee’s digital time card into their payroll systems, significantly cutting processing time and errors.
When an employee clocks in using an RFID Badge or Fingerprint Reader, the system sends data to scheduling and compliance, making an automatic Payroll calculation. This builds an efficient and error-free workflow supported by rigorous audit trails.
Clocking In Machines that Integrate with Employee Self-Service
Softworks’ Employee Self-Service (ESS) App is a cornerstone of our flexible clock-in system, providing your employees with direct access and control over their work-related information.
Through our user-friendly app or desktop portal, employees can:
- Clock in/out (with secure location validation)
- View their assigned schedules
- Request various types of leave
- Check their flexitime and leave balances
- Update their personal details
This dramatically reduces the number of routine queries to HR and managers, freeing up their time for more strategic initiatives. Native GPS Tracking and Geofencing ensure accountability among mobile and remote teams.
Clocking In Machines with Geofencing and GPS Capability
GPS Tracking provides verifiable location information when employees clock in and out remotely, while Geofencing allows managers to define approved physical boundaries (e.g., a customer site or corporate campus).
This means that if an employee attempts to clock in outside the defined Geofencing area, the system issues an alert, providing accurate Time and Attendance data for highly distributed workforces.
Our systems provide dynamic reporting and analytics, offering complete visibility into your workforce activities through real-time data. And with over 1,000 configurable reports and intuitive dashboards, managers gain instantaneous insights into:
- Attendance trends
- Overtime costs
- Absence patterns
- Flexi-time balances
- Comp-time and much more
The Power of Real-Time Data
Softworks uses Real-time Data to facilitate faster, more informed decision-making and proactive issue management. Every data point, from the initial Biometric Verification punch to the final approval, is backed by thorough audit trails.
Our “Alerter” module takes this a step further, automatically delivering triggered or scheduled alerts to managers, reminding them of deadlines, potential problems (such as working time breaches based on accumulated hours), or outstanding tasks (such as timesheet approvals or return-to-work interviews).
This proactive capability significantly reduces administrative time, enabling managers to focus on supporting their teams and driving organisational goals rather than chasing paperwork.
Future-proofing Attendance with Softworks Clocking In Machines
Looking to the future, Softworks is leveraging AI-powered solutions to bring even greater intelligence and flexibility to clocking and workforce management.
Our AI-powered Absence Predictor analyses historical shift patterns and absence trends to forecast likely no-shows once schedules are created.
This invaluable foresight allows managers to proactively adjust schedules, minimise disruptions, and ensure workforce stability. This is especially beneficial for industries reliant on shift-based work, such as healthcare, retail, and manufacturing.
Irrefutable and Auditable Clock In/Out Data
Softworks AI ensures high-quality data by:
- Automating the data validation process
- Identifying anomalies in Time and Attendance records
- Reducing bias in performance tracking as highlighted by industry experts.
You can trust our AI model with your sensitive data, whether captured via Facial Recognition or an RFID Badge. Data is not just collected, but intelligently utilised to optimise workforce planning and decision-making, while maintaining ethical standards and human oversight.
Ask for a Demo of Softworks Clocking In Machines
Softworks’ smart and flexible clocking systems represent a strategic investment in your organisation’s future.
Our fully-integrated clocking system empowers your employees through self-service and provides unparalleled Real-time Data insights. Our solutions move beyond basic time tracking, becoming a cornerstone of operational efficiency, compliance, and cost control. Most importantly, our integrated clocking-in systems promote a thriving, engaged workforce, all powered by reliable Biometric Verification and streamlined Payroll Integration.
Ask our experts for a demo of our integrated Clocking In Machine system to discover how Softworks can streamline your internal processes.
