Securely store and manage employee personal information, employment records, details on skills and training, payroll, benefits and more.
- · Automate HR processes
- · Improve Efficiency
- · Centralise Employee Information
- · Ensure Regulatory Compliance
- · Report in Real-time
- · Manage Skills and Training
- · Keep Track of Company Assets
- · Improve Employee Engagement
Empower HR, Elevate Your Workforce
Securely store and manage employee data in one place
Softworks HR Software provides a secure, centralized platform for managing all aspects of employee information, including personal details, employment history, skills, training, payroll, and benefits, facilitating efficient and streamlined HR operations.
Here’s what makes it great:
Effortless HR Management Automation: Transform your HR operations with cutting-edge automation for a smoother, more efficient process.
Unified Employee Data Hub: Create a single, easily accessible area for all employee-related information, enhancing organizational efficiency.
Instant, Insightful HR Analytics: Leverage the power of real-time data analytics for strategic HR decision-making.
Proactive Skills Development Tracking: Stay ahead in workforce development with proactive tracking and management of employee training and skills.
Compliance Made Simple: Navigate complex regulatory landscapes with ease, ensuring seamless compliance.
Empowering Employee Self-Service: Foster a culture of empowerment and transparency with self-service options for employees.
Benefits of Softworks HR software
Automate HR Management and Improve Efficiency
Automate processes and reduce the admin time. Allow HR staff to better allocate their time. Create email reminders and alerts for upcoming deadlines and important tasks.
Employees can update their personal information through Employee Self-Service App on Desktop or Mobile.
Centralise and Store Employee Information
Centralise, securely store and organize employee documents and information, including personal details, benefits, contracts, performance appraisals, skills, payroll and more.
Report in Real-time
Run real-time reports with 200 user-definable fields that can be sorted and reported upon.
Manage Skills and Training
Keep track of which employees have training in which skill. Receive automated alerts when skills are close to expiry.
Ensure Regulatory Compliance
Stay on top of regulatory compliance by using Alerts and Workflows for important events such as skills expiry dates and health and safety training.
Ensure full GDPR/Data Protection compliance by assigning different access levels to the HR Software for different users.
Improve Employee Engagement
Allow employees to update and view their personal information through Employee Self-Service App on desktop or mobile.
Frequently Asked Questions
What is HR Software?
HR Software is a central area to securely store and manage employee personnel information, employment records, details on skills and training, payroll, benefits and more.
How much does the HR Software cost?
Softworks pricing is determined by the size of your organization, with a one-time implementation fee. To get a quote, please click here.
Who uses HR Software?
HR Software is utilized by a wide range of organizations across different industries and sectors. It is commonly used by businesses of all sizes, including small businesses, medium-sized enterprises, and large corporations. Additionally, public sector entities, educational institutions, healthcare facilities, and nonprofit organizations can benefit from using HR Software to effectively manage their human resources and streamline HR processes.
How long does it take to implement HR Software?
The duration of HR Software implementation can vary depending on factors such as the complexity of the organization’s requirements and the size of the workforce. It involves activities such as software installation, data migration, configuration, customization, integration with existing systems (if applicable), and training for administrators and users. To get an estimate – Contact Us!
Is HR Software GDPR and Privacy Shield compliant?
Softworks HR Software is GDPR and Privacy Shield compliant and also certified under ISO 27001:2013 – Proving Our Commitment to Information Security.
Can HR software manage organizations with more than 10000 staff?
Yes, Softworks HR Software is designed to manage organizations with a large number of staff, including those with more than 10000 employees. The scalability of our HR Software ensures it can effectively handle the complexities of managing HR processes, employee data, and HR-related tasks for organizations of different sizes. It can accommodate the needs of both small businesses and enterprise-level companies.
How can employees view and update their personal information?
Softworks Employee Self-Service Portal and App can be used by employees to view and update their personal information. Employees can securely access their profiles and make changes to personal details such as contact information, emergency contacts, and more. This empowers employees to maintain accurate and up-to-date personal information, reducing the administrative burden on HR staff.
Can HR software produce reports?
Yes, Softworks HR Software provides robust reporting capabilities. It can generate a wide range of reports related to employee data, performance, training, compliance, and more. These reports offer valuable insights into HR metrics, trends, and analytics, enabling HR professionals and management to make informed decisions and support strategic planning.
Related Content
What We Do – The Softworks Story…
From Time and Attendance Tracking to a complete Workforce Management Solution…
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Take the first step towards a complete workforce management solution. Talk to us today!
Creating a happy, healthy workforce that works with focus towards a commonly shared goal is the objective of all HR departments, but it’s easier said than done. It requires building an environment where data is readily available, so employees feel supported, and operations can run efficiently. This is why we developed our HRIS software: to optimise workplace engagement and to manage your most valuable asset—your people.
Ensuring HR Compliance
Compliance Management is one of the eternal headaches for HR departments because the regulations are complex, and it’s easy to misunderstand or misapply them. This is why we developed our cutting-edge HRIS software to produce the data you need to make informed, strategic decisions that comply with complicated business regulations.
Softworks has been a global leader in Workforce Management for more than 35 years, helping businesses around the world build safe and positive work environments by providing:
- Intuitive, flexible solutions that drive efficiencies
- Enhanced Compliance Management
- Reduced errors
- Improved reporting
We understand the challenges faced by organisations of all sizes, across diverse industries, from healthcare and manufacturing to retail and the highly regulated public sector. Our HRIS platform centralises and harmonises all your organisation’s unique critical functions, from Time and Attendance tracking to Performance Management, taking the heat out of Compliance Management and complicated workstreams.
Eliminate Error-Prone Manual Processes
Softworks’ Workforce Management platform offers a fundamental shift in business strategy, eliminating the manual processes that so often lead to costly errors and high administrative overheads. Our HRIS software introduces intelligent, data-driven operations driven by your organisation’s Core HR functions. This shift from manual processes provides a full employee lifecycle record, from initial Onboarding to ongoing Benefits Administration, and all the way through to an employee’s eventual offboarding. Our software manages this lifecycle consistently across the workforce and in full adherence with regional and international laws.
Creating Irrefutable Workforce Data with HRIS software
Our HRIS software automates nearly all manual administrative tasks, creating a single, irrefutable source of truth for all employee data. Our Employee Database manages and updates records through our native network of systems, from our Time and Attendance module to our comprehensive reporting packages that feed directly into Payroll. Employees gain a transparent, real-time overview of their records via the Employee Self-Service (ESS) module, which also reduces the need for timely administrative queries almost completely.
Ensuring Legal Workforce Compliance
Our HRIS software offers robust data management protection that reinforces Compliance Management rules, such as GDPR. The system notifies policy owners of data privacy or labour law violations, guaranteeing that your organisation’s data is safeguarded in line with regional and international regulations.
HRIS Software for Strategic Human Capital Management
We all know that Compliance Management is non-negotiable, but it can be one of the business requirements that keeps policy owners awake at night. Our HRIS platform offers broad Strategic Human Capital management tools that enforce a wide range of regulatory limits, including:
- Work time initiatives
- Sick pay regulations
- Benefits Administration requirements
Our HRIS software allows your compliance managers to proactively protect your organisation from the manual oversights that can lead to costly penalties and legal liabilities. This is especially valuable to multi-national organisations where regulations may differ in different regions. Enjoy the peace of mind of knowing that your data and practices are regulatorily compliant, while demonstrating a commitment to ethical labour practices that can keep your business attractive to new talent.
The Evolution of HRIS Software
The days of manual, paper-based HR processes are numbered. Why waste time and money on error-prone manual functions when our HRIS software offers a central hub for securely storing and managing your organisation’s valuable employee data? At Softworks, we witnessed how the pandemic accelerated HR digital transformation plans, and this swiftly exposed significant gaps in HR data infrastructure for many businesses.
This led to a call for HRIS software that could accommodate the changing needs of modern, often hybrid workplaces. We discovered a need for:
- Automation for repetitive manual processes
- An improved employee experience that accommodated WFH and hybrid working
- People data that facilitates faster decision-making
By centralising your key HR functions, our software accommodates swift organisational changes and reduces administrative burden. This enables informed, data-driven decisions and improved efficiency across the board.
Centralised Data Management: A Single Source of Truth
Our HR Management solution provides instant access to personnel details, employment history, time and attendance data, and skills information . This means your HR department relies on a single source of truth, overcoming the disjointed data collation associated with paper forms, spreadsheets, and emails when managing employee data.
Our HRIS software consolidates data from our secure network of interconnected data sources, providing a unified view for decision-making and analysis. This includes:
- Personnel Management: Access recruitment details, salary data, time and attendance history, training records, and employee information—all in one place.
- Organisational Management: Get an organisational overview or select visibility over specific departments. Examine schedules, job descriptions, and productivity data.
- Document Management: Secure electronic storage of employee documents, contracts, certifications, and work visas makes individual employee data easy to access. Much more secure than physical filing cabinets.
HRIS Software Case Study
Our client, Harman Technology, was storing paper documents in physical filing cabinets, calling for excessive administrative effort to address each HR query. They scanned physical documents into the Softworks Document Store and made the data accessible only to those who needed it. This boosted their GDPR compliance and streamlined their processes.
Streamlining Administration and Reducing Costs
We have developed our HRIS software to reduce the considerable administrative burden on HR departments. By automating your manual processes and workflows, your HR professionals will enjoy reduced data entry and administrative tasks, freeing them to focus on strategic projects.
Our HRIS software generates emails using intelligent reasoning, improving response times and minimising errors. These automations extend to critical areas, such as:
- Onboarding: Automating new starter data entry
- Contract Reviews: Triggered alerts to remind managers of contract reviews and probation periods
- Performance Appraisals: Complete appraisals directly within the system, replacing admin-heavy paper forms
Achieve significant cost savings across your HR department by reducing paperwork and cutting out reliance on physical storage with Softworks’ state-of-the-art HRIS software.
Enhancing Compliance and Security
Employment law and Data Protection are two of the things that keep HR professionals awake at night. The complexity is almost mind-boggling, which is why our HRIS software has become a stalwart for HR departments worldwide.
We’ve built our HR solutions to meet watertight regulatory compliance and crafted our network to meet state-of-the-art security standards, protecting your business and employee information.
- GDPR Compliance: Safeguard your data, ensuring accuracy, data minimisation, and storage limitation. We make the Right of Access and the Right to Rectification simple to administer, improving the employee experience.
- Regulatory Adherence: Ensure your organisation meets its specific compliance regulations, whether it’s the European Working Time Directive, the Fair Labor Standards Act (FLSA, or the Canada Labour Code.
- Audit Trails: Every operation completed through our network of systems is time-stamped, leaving a complete audit trail that respects employee confidentiality.
Softworks is ISO 27001-certified, ensuring we provide exemplary system security. Enjoy complete peace of mind knowing that we’ll treat your business and employee data with the utmost care, using an industry-leading, secure network that protects your business interests and your employees’ personal information.
Skills and Training Management
A skilled workforce is essential for organisational success, which is why our HRIS software offers a comprehensive platform for managing employee development. Our Learning & Skills Tracking module allows you to monitor worker skills, training, and qualifications, and sends alerts when certifications are nearing expiration. Investing in your people has never been easier or more watertight.
Our HRIS software allows you to:
- Track training certifications: Maintain accurate records of employees’ skills and certifications, including when they need to be renewed.
- Automate Alerts: Notify managers and employees when their skills or training certifications are nearly expired. Protect your business from regulatory or Health & Safety infringements.
- Identify Gaps: Identify employee skills gaps and plan for training to ensure a fully compliant workforce.
Keep your workforce at the top of their game by using our automatic skills and training management platform to ensure that everyone can perform their roles effectively. Boost productivity and ensure your workforce is compliant with all regulations.
Reporting and Strategic Analytics
Softworks’ HRIS software gathers raw workforce data and transforms it into actionable insights, providing HR directors with accurate, real-time information on productivity and employee engagement.
We provide a complete suite of Dashboards and over 1,000 reports, designed to give a continually updated picture of workforce trends. Our system allows you to:
- Benchmark Productivity and Performance: Gather departmental performance insights and compare them throughout the organisation.
- Analyse Trends: View dynamic workforce trends such as absences, lates, and early leavers to gather accurate management insights.
- Forecast Needs: Allocate resources accurately using Softworks’ predictive analytics to forecast your workforce needs.
Softworks’ HRIS software generates dynamic workforce metrics without pouring over old-school spreadsheets that are out of date as soon as they’re delivered. We provide an accurate overview of workforce activity for HR managers, enabling swift decisions that impact the bottom line.
Seamless Integration
Softworks’ systems integrate seamlessly with payroll, time and attendance, and ERP systems, networking those systems for instant data transfer. Eliminate confusing duplication and build an irrefutable, accurate source of organisational information with our robust HRIS software, built for businesses large and small. Our systems are compatible with hundreds of payroll management systems, including SAP, Oracle, Sage, Microsoft Dynamics, Ceridian, Workday, and ADP. This integration guarantees that your payroll is always processed accurately and on time, ensuring your workforce is always compensated for their contribution.
The Softworks Promise
We’re completely dedicated to building the most reliable, user-friendly platform designed to increase your HR efficiency and boost your organisation’s profits. Our HRIS software helps streamline your HR processes for watertight compliance, reduced errors, and highly detailed reporting that nurtures a positive working environment for everyone. Automate your core HR functions and empower your employees through our cutting-edge self-service platform. Our HR solutions provide a comprehensive, scalable platform customisable to your business’s needs. Invest in a partnership with Softworks and enjoy heightened productivity, employee engagement, and workforce satisfaction.
Book a demo to discover how Softworks can revolutionise your HR processes while futureproofing your business for a diverse workforce.
