Securely store and manage employee personal information, employment records, details on skills and training, payroll, benefits and more.
- · Automate HR processes
- · Improve Efficiency
- · Centralise Employee Information
- · Ensure Regulatory Compliance
- · Report in Real-time
- · Manage Skills and Training
- · Keep Track of Company Assets
- · Improve Employee Engagement
Empower HR, Elevate Your Workforce
Securely store and manage employee data in one place
Softworks HR Software provides a secure, centralized platform for managing all aspects of employee information, including personal details, employment history, skills, training, payroll, and benefits, facilitating efficient and streamlined HR operations.
Here’s what makes it great:
Effortless HR Management Automation: Transform your HR operations with cutting-edge automation for a smoother, more efficient process.
Unified Employee Data Hub: Create a single, easily accessible area for all employee-related information, enhancing organizational efficiency.
Instant, Insightful HR Analytics: Leverage the power of real-time data analytics for strategic HR decision-making.
Proactive Skills Development Tracking: Stay ahead in workforce development with proactive tracking and management of employee training and skills.
Compliance Made Simple: Navigate complex regulatory landscapes with ease, ensuring seamless compliance.
Empowering Employee Self-Service: Foster a culture of empowerment and transparency with self-service options for employees.
Benefits of Softworks HR software
Automate HR Management and Improve Efficiency
Automate processes and reduce the admin time. Allow HR staff to better allocate their time. Create email reminders and alerts for upcoming deadlines and important tasks.
Employees can update their personal information through Employee Self-Service App on Desktop or Mobile.
Centralise and Store Employee Information
Centralise, securely store and organize employee documents and information, including personal details, benefits, contracts, performance appraisals, skills, payroll and more.
Report in Real-time
Run real-time reports with 200 user-definable fields that can be sorted and reported upon.
Manage Skills and Training
Keep track of which employees have training in which skill. Receive automated alerts when skills are close to expiry.
Ensure Regulatory Compliance
Stay on top of regulatory compliance by using Alerts and Workflows for important events such as skills expiry dates and health and safety training.
Ensure full GDPR/Data Protection compliance by assigning different access levels to the HR Software for different users.
Improve Employee Engagement
Allow employees to update and view their personal information through Employee Self-Service App on desktop or mobile.
Frequently Asked Questions
What is HR Software?
HR Software is a central area to securely store and manage employee personnel information, employment records, details on skills and training, payroll, benefits and more.
How much does the HR Software cost?
Softworks pricing is determined by the size of your organization, with a one-time implementation fee. To get a quote, please click here.
Who uses HR Software?
HR Software is utilized by a wide range of organizations across different industries and sectors. It is commonly used by businesses of all sizes, including small businesses, medium-sized enterprises, and large corporations. Additionally, public sector entities, educational institutions, healthcare facilities, and nonprofit organizations can benefit from using HR Software to effectively manage their human resources and streamline HR processes.
How long does it take to implement HR Software?
The duration of HR Software implementation can vary depending on factors such as the complexity of the organization’s requirements and the size of the workforce. It involves activities such as software installation, data migration, configuration, customization, integration with existing systems (if applicable), and training for administrators and users. To get an estimate – Contact Us!
Is HR Software GDPR and Privacy Shield compliant?
Softworks HR Software is GDPR and Privacy Shield compliant and also certified under ISO 27001:2013 – Proving Our Commitment to Information Security.
Can HR software manage organizations with more than 10000 staff?
Yes, Softworks HR Software is designed to manage organizations with a large number of staff, including those with more than 10000 employees. The scalability of our HR Software ensures it can effectively handle the complexities of managing HR processes, employee data, and HR-related tasks for organizations of different sizes. It can accommodate the needs of both small businesses and enterprise-level companies.
How can employees view and update their personal information?
Softworks Employee Self-Service Portal and App can be used by employees to view and update their personal information. Employees can securely access their profiles and make changes to personal details such as contact information, emergency contacts, and more. This empowers employees to maintain accurate and up-to-date personal information, reducing the administrative burden on HR staff.
Can HR software produce reports?
Yes, Softworks HR Software provides robust reporting capabilities. It can generate a wide range of reports related to employee data, performance, training, compliance, and more. These reports offer valuable insights into HR metrics, trends, and analytics, enabling HR professionals and management to make informed decisions and support strategic planning.
Related Content
What We Do – The Softworks Story…
From Time and Attendance Tracking to a complete Workforce Management Solution…
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Take the first step towards a complete workforce management solution. Talk to us today!
Effective workforce management is about creating an environment where employees feel supported while ensuring operations can run efficiently.
In a rapidly evolving business environment, you need reactive HRIS software to manage your most valuable asset—your people.
Trust Softworks’ 35-year legacy to boost your business with strategic insights that empower workforces and increase employee engagement.
Ensuring HR Compliance
Effective human resources promotes engagement while ensuring Compliance Management to protect employees and your business. Our HRIS software drives productivity by providing the data you need to make informed strategic decisions.
For over 35 years, Softworks has been a global leader in Workforce Management, fostering a safe and positive work environment by providing:
- Intuitive, robust, and flexible solutions that drive efficiencies
- Enhanced Compliance Management
- Reduced errors
- Improved reporting
We understand the unique challenges faced by organisations of all sizes and across diverse industries, from healthcare and manufacturing to retail and the public sector. Our integrated HRIS software platform centralises and harmonises all critical HR functions—from Time and Attendance recording to Performance Management.
Eliminate Error-Prone Manual Processes
The transition from fragmented HR processes to a unified, digital Workforce Management platform is not merely a technological upgrade; it is a fundamental shift in business strategy.
Manual processes often lead to costly errors, excessive administrative overhead, and significant compliance risks due to inconsistent policy application. Softworks’ HRIS software transforms this chaotic landscape into an intelligent, data-driven operation centred on Core HR functions.
This core capability ensures that all employee lifecycle stages, from initial Onboarding to ongoing Benefits Administration and eventual offboarding, are managed consistently, accurately, and in full adherence to regional and international law.
Creating Irrefutable Workforce Data with HRIS software
A core principle of our HRIS software is maintaining a single source of truth for all employee data—where the power of the Employee Database converges with automated administrative tasks.
Our dedicated HRIS software automatically manages and updates records, ensuring high data integrity—a necessity for accurate Payroll Processing and comprehensive reporting.
And employees gain transparent, real-time access to their records via the Employee Self-Service (ESS) portal, drastically reducing administrative queries.
Ensuring Legal Workforce Compliance
Our HRIS software links our data management functionality to stringent Compliance Management rules.
We provide immediate visibility into potential violations of data privacy (like GDPR) or labour laws while transforming your HR administration into a strategically managed variable, protecting both the business and the employee.
HRIS Software for Strategic Human Capital Management
The strategic benefits of our cutting-edge HRIS platform extend beyond cost control and into strategic human capital management.
With global and regional labour laws constantly evolving, maintaining robust Compliance Management is non-negotiable.
Our system is pre-configured to understand and enforce a vast array of regulatory limits concerning:
- Working time
- Sick pay regulations
- Benefits Administration requirements
Proactive Compliance Management prevents costly penalties and legal liabilities that often arise from manual oversights, offering significant benefits for any organisation operating across borders or in regulated industries.
Enjoy peace of mind, demonstrating a commitment to ethical labour practices. And let Softworks provide the foundation for sustainable operational efficiency, high-level compliance, and data-driven people strategies through sophisticated HR Analytics.
The Evolution of HRIS Software
The days of manual, paper-based HR processes and procedures are numbered as digital tools and strategies swiftly replace them. HRIS software primarily serves as a central hub for securely storing and managing a wealth of employee data.
At Softworks, we have seen firsthand how the pandemic accelerated HR digital transformation plans, exposing significant gaps in HR data and technology infrastructure for many organisations.
Modern HRIS software is a necessity for:
- Automating repetitive manual processes
- Enhancing employee experience
- Utilising people data to improve organisational performance
By centralising key HR functions, our software significantly reduces administrative burdens, allowing for informed, data-driven decisions and improved overall organisational efficiency.
Centralised Data Management: A Single Source of Truth
One of the primary functions of effective HRIS software is to act as the single source of truth for your organisation. Softworks’ HR Management solution lets you access personnel details, employment history, time and attendance, and skills information quickly and efficiently.
Many organisations still struggle with disjointed manual processes—such as emails, spreadsheets, and paper forms—to manage employee data. These methods are error-prone, time-consuming, and fail to provide real-time data.
Our HRIS systems software consolidates data from various HR functions, providing a unified view for analysis and decision-making. This includes:
- Personnel Management: Managing HR master data, recruitment details, and salary administration.
- Organisational Management: Mapping out your specific organisational structure, staffing schedules, and job descriptions.
- Document Management: Storing individual employee documents such as contracts, letters, CVs, skills certification, and work visas electronically, eliminating the need for physical filing cabinets.
HRIS Software Case Study
Our client, Harman Technology, transitioned from paper files to scanning documents directly into the Softworks document store, accessible only by authorised personnel.
This eliminated the need to keep local files, providing a massive benefit from a GDPR compliance perspective.
Streamlining Administration and Reducing Costs
The administrative burden on HR professionals can be overwhelming. We’ve developed our HRIS software to automate manual processes. By automating workflows, organisations can reduce time spent on data entry and administrative tasks, allowing HR staff to focus on strategic initiatives.
Our software automatically generates emails, eliminating paper, improving response speed, and reducing errors. This automation extends to critical areas such as:
- Onboarding: Streamlining the entry of new starter details.
- Contract Reviews: Setting up rules for triggered alerts to remind managers of contract reviews and probation periods.
- Performance Appraisals: Replacing paper HR forms with electronic forms to complete performance reviews directly within the system.
By automating and streamlining these essential HR processes, organisations can achieve significant cost savings by reducing paperwork and decreasing reliance on physical storage.
Enhancing Compliance and Security
Navigating the complex landscape of employment law and data protection is a significant challenge for HR leaders, making HRIS software essential for mitigating risk and ensuring compliance.
Softworks’ solutions are built to ensure regulatory compliance with data regulations and maintain high security standards to protect sensitive employee information.
- GDPR Compliance: Our software supports the principles of the General Data Protection Regulation (GDPR), such as data minimisation, accuracy, and storage limitation. We facilitate employee rights, such as the Right of Access and the Right to Rectification, through our self-service portals.
- Regulatory Adherence: Whether it is the European Working Time Directive, the Fair Labor Standards Act (FLSA), or the Canada Labour Code, our system is configured to capture your organisation’s specific rules to ensure compliance.
- Audit Trails: The software provides complete audit trail functionality, ensuring the confidentiality of employee data due to advanced system security profiles.
We believe system security is paramount at Softworks, which is why we’re ISO 27001 certified, ensuring our information security practices meet the highest standards. This gives our clients peace of mind that their employee data is handled with the utmost care.
Skills and Training Management
An often-overlooked aspect of HRIS software is the management of employee development.
A proficient and skilled workforce is essential for organisational success. Softworks’ Learning & Skills Tracking module allows organisations to track employee skills, training, and qualifications while managing their current and future learning requirements.
Our HRIS systems software allows you to:
- Track Certifications: Maintain accurate records of employees’ skills and certifications, including expiry dates.
- Automate Alerts: Set up alerts to notify managers and employees when skills or training are due to expire, protecting the business from regulatory or health and safety risks.
- Identify Gaps: Identify skill gaps where no one has the necessary skills and detect training needs so that training plans can be created.
By automating skills and training management, the system ensures that workers possess the necessary qualifications to perform their roles effectively, leading to enhanced quality and safety.
Reporting and Strategic Analytics
To be a true strategic partner, HR directors need access to accurate, real-time data. Our HRIS software transforms raw data into actionable insights. And having access to the right datasets is crucial for HR leaders aiming to navigate the complexities of modern workforce management.
Softworks provides a complete suite of Dashboards and over 1,000 reports, giving you a clear picture of workforce trends. Our system enables you to:
- Benchmark Performance: Compare and contrast one department’s performance against another or against the company average.
- Analyse Trends: View real-time dynamic information on employee trends such as absences, lates, and leaving early to provide accurate management information.
- Forecast Needs: Use predictive analytics to forecast workforce needs and allocate resources accordingly.
With Softworks HRIS software, you can report on workforce metrics confidently from a single source without worrying about stale or inaccurate spreadsheets. This analytical capability allows HR leaders to make informed decisions that drive organisational growth.
Seamless Integration
An effective HRIS does not operate in a silo. A key requirement for modern HRIS software is the ability to integrate with other critical business systems. Softworks offers extensive integration capabilities, connecting seamlessly with payroll, time and attendance, and ERP systems.
Our solution automates data transfer, eliminating duplication and ensuring an irrefutable, accurate source of organisational information.
We integrate with hundreds of payroll management systems globally, including major platforms like SAP, Oracle, Sage, Microsoft Dynamics, Ceridian, Workday, and ADP. This integration ensures that payroll is processed accurately and on time, which is fundamental to employee satisfaction.
The Softworks Promise
Investing in HRIS software is a strategic move that drives efficiency, ensures compliance, and ultimately increases your organisation’s profitability. At Softworks, we offer reliable, easy-to-use, intuitive solutions for HR management that allow organisations to drive efficiencies, better ensure compliance, reduce errors, and improve reporting—all while promoting a safe and positive working environment for all employees.
Whether you are looking to automate core HR functions, empower your employees through self-service, or gain strategic insight through analytics, Softworks provides a comprehensive, scalable platform designed to meet your needs.
By adopting Softworks HRIS systems software, you are not just buying a tool; you are investing in a partnership dedicated to making a positive difference to the working lives of your users, your organisation, and your employees.
Discover how Softworks can revolutionise your Human Resources approach. Request a free demo today!
