Building Access Control Systems

Protect your Assets, Workforce, and Business Interests with Building Access Control Systems

Softworks Building Access Control Systems turns a complex operational challenge into a strategic advantage, requiring way more than traditional systems can provide.

And as business environments evolve, the need for integrated solutions to manage both people and premises has never been more critical.

Softworks’ Building Access Control Systems (BACS) are an integral part of a comprehensive Workforce Management platform, helping protect your assets, workforce, and business interests.

Trust Softworks with your Building’s Security

Softworks has been developing and refining workforce solutions for over 35 years. We understand that effective security and access management are about more than simply restricting entry.

Fundamentally, our BACS solution is about improving:

• Workforce safety
• Regulatory compliance
• Core operational efficiency
• Strategic insight

Essentially, these facets help managers make informed decisions that help organisations achieve their goals.

Measurable Improvements

Our solutions are meticulously engineered to deliver a positive, measurable difference to the working lives of your employees, managers, and your organisation as a whole.

For over three decades, Softworks has established itself as a trusted partner, enabling organisations worldwide to:

• Streamline processes
• Increase productivity
• Effectively reduce costs through info-driven expert management
• Hone scheduling/rostering
• Optimise workforce resources

We achieve this by offering flexible, intuitive solutions that cover Time & Attendance, Scheduling/eRostering, Flexible & Remote Working, HR, Absence Management, Project Tracking, and, crucially, Building Access Control.

Integrated Systems for Optimal Operational Oversight

Our fully integrated workforce management systems allow organisations to drive vital efficiencies, better ensure robust compliance, reduce costly errors, and significantly improve internal reporting capabilities.

All of these core benefits are delivered while actively promoting a safe and positive working environment for all employees.

We’re committed to supporting your organisation for a measurable competitive advantage, both today and in the future.

Scaleable Building Access Control Systems for All Businesses

Softworks Building Access Control Systems are a core component of our integrated workforce management suite, providing a centralised and automated means of managing physical security that is fully linked to your core HR and time management data.

Our system integration eliminates data silos, ensuring that access rights are always up to date and based on the employee’s current user profile and work schedule. Our BACS solution automates the processes of authorising, monitoring, reporting on, and managing access to your premises, overcoming manual, fragmented, and inefficient security measures.

And by replacing outdated entry methods, like traditional keys or manual logbooks, with a sophisticated digital solution, you reduce risks to your valuable assets and eliminate the time-consuming administrative workload.

Enhance Security with Softworks Building Access Control Systems

Adequate security is essential for any modern organisation. Softworks’ Building Access Control Systems are specifically designed to authorise, monitor, report on, and meticulously manage access to your premises.

Safeguard your assets by ensuring that only authorised individuals can enter your premises while controlling movement within sensitive or restricted areas.

We offer a powerful, customisable, and fully integrated approach to facilities management and security, moving well beyond simple entry management to provide comprehensive, end-to-end protection for your people and business assets.

Flexible Security Solutions for Every Business

Our solutions are highly customisable and designed to control individuals entering and leaving your premises, while providing precise control over access to restricted areas within your building.

Grant access based on predefined user profiles and appropriate approvals—a vital measure for protecting client confidentiality and sensitive information. Restrict entry to specific zones, such as R&D labs, based on an employee’s required clearance.

Our flexible solutions form the basis of highly effective role-based access control. We offer a diverse array of access management technologies engineered to suit any security requirement.

Biometric Systems

For industries demanding the highest levels of security and undeniable accuracy, our biometric systems virtually eliminate unauthorized access, overcoming the serious security risks associated with “buddy punching”.

Our biometric systems include:

• Fingerprint Scanners, offering secure and accurate identity verification.
• Facial Recognition, performing real-time facial detection, even when individuals are wearing face masks. With a powerful CPU and the latest computer vision technology, our terminals can manage up to 30,000 facial templates, achieving recognition speeds of less than 0.3 seconds per face.
• Fever detection for crucial health monitoring.
• Advanced anti-spoofing technology to protect against fake photo and video attacks.
• Hand Punch Clocks with biometric identity verification based on hand shape and size, providing reliable, highly secure access.

Proximity and PIN Terminals

These methods offer efficiency and ease of use, making them ideal for environments where employees need quick, frequent access.

Our terminals utilise various technologies such as:

• Access Card/Key Fob Card Readers, using Radio-Frequency Identification (RFID), offering access with a simple tap of a card or key fob.
• Magnetic Strip, offering a traditional, yet effective, method for access control.
• MIFARE and Bar Code, providing versatile options for secure access.
• Personal Identification Number (PIN), offering enhanced security by requiring employees to enter a unique code, often utilised in conjunction with an Access Card.

Access readers can be strategically placed internally or externally to enhance overall control, while Access Cards can include photo identification for an additional layer of security.

Access Control Panels

Our access control solutions are managed via an Access Control Panel, which interfaces with various physical barriers for comprehensive physical security.

Softworks solutions seamlessly integrate with a range of entrance control hardware, including:

• Swing Barriers, offering barrier-free access with adjustable swing widths, constructed from SUS304 stainless steel for ultra-high durability. The smooth, quiet operation integrates directly with RFID and Fingerprint Scanners.
• Flap Barriers,featuring anti-pinch functions to protect your workforce from injury, direct current operation for enhanced reliability, and alarm functions for unauthorised entry attempts.
• Full Height Turnstiles and Tripod Turnstiles, providing bi-directional access control, ideal for high-security areas. Crucial for managing crowd capacity, with options for RFID, Fingerprint, and multi-biometric integration.
• Parking Barriers, regulating traffic and managing vehicle access. Implement high security at checkpoints and entrances to restricted areas using reliable electromechanical systems.

Our meticulous approach to security control ensures that your premises and all assets are fully protected. Significantly improve your security, especially for organisations with increased headcount and complex shift rotations.

Key Benefits of Building Access Control Systems

Implementing Softworks’ Building Access Control Systems offers a wealth of benefits that extend far beyond simple, traditional security.

Our robust, flexible systems adapt to significantly improve efficiency, offering superior organisational control and a positive employee experience.

We have built a suite of interconnected systems designed to deliver tangible advantages that empower your business:

Flexibility to Suit Your Organisation’s Needs

Our solutions offer unparalleled flexibility, allowing employees to access secured areas through multiple methods.

Employees can clock in and access business-appropriate spaces with the same Access Card, which helps streamline your internal processes.

For organisations where employees do not clock in, we recommend biometric readers such as Access Cards or Fingerprint Scanners. This essential adaptability ensures the system perfectly aligns with your unique operational requirements.

Comprehensive Integration with Workforce Management Systems

A standout benefit of Softworks’ Building Access Control Systems is its native integration with our comprehensive suite of Workforce Management Solutions.

This means seamless connection with:

• Time & Attendance: Using the same credentials (Access Card or biometrics) for clocking in/out and accessing the building.
• Scheduling: Ensuring that only staff scheduled to work can access the premises or specific zones at designated times.
• HR Management: Leveraging employee profiles for access rights, managing personnel details, and linking access data to overall HR records.
• Absence Management: Knowing who is on-site and who is absent for security and safety purposes.

Our native system integration eliminates data duplication, reduces errors, and provides a unified, real-time ecosystem for managing your workforce and facilities.

Verifiable and Auditable Control (Audit Trails)

Softworks provides complete, verifiable, and auditable control over your organisation’s facility access.

The system generates a verifiable audit trail of access, meticulously recording who accessed which areas and when.

This is invaluable for internal monitoring, external compliance audits, and investigating any security incidents, ensuring transparency and accountability. The detailed records provided by the Access Control Panel make it easy to generate and review audit trails.

Multi-Company, Multi-Site Availability

For larger organisations with multiple locations or distinct entities, our Building Access Control Systems are built for multi-company, multi-site availability, providing centralised management across your entire operational footprint.

Detailed Personnel Information

The system stores key contact information for all individuals who access your premises, including employees, contractors, and visitors.

This centralised data is crucial for quick reference, emergency contacts, and comprehensive record-keeping.

Exception Reports

Our system proactively highlights exceptions and violations, making them straightforward to find.

This includes identifying the use of non-standard badges or attempts to access areas of the building where employees have restricted access.

These alerts enable immediate investigation and response to potential security breaches.

Improved Efficiency and Reduced Administrative Burden

By automating your building access management system, you’ll significantly reduce the administrative overhead of managing keys, tracking manual entry logs, and responding to constant access requests.

This frees up valuable staff time, allowing your teams to focus on higher-value activities.

By providing an integrated, flexible, and highly controllable access solution, Softworks empowers organisations to enhance security, streamline operations, and leverage critical data to make informed decisions, ultimately driving overall business performance and profitability.

Ensure Safety & Compliance with Our Building Access Control Systems

Ensuring the safety of your people and maintaining strict compliance with evolving legislation are non-negotiable for responsible businesses, especially in regulated environments.

Softworks Building Access Control Systems are designed to enhance security while actively contributing to a safer workplace with unwavering adherence to complex regulations.

Our systems are meticulously engineered to:

Enhance Safety Assurance

Safety assurance and compliance are critical facets of facilities management.

Our Access Control solutions significantly improve safety by:

Emergency Evacuation Support

In the event of an emergency, such as a fire alarm, Softworks Access Control can be linked directly to your fire alarm system.

This system integration enables an immediate, accurate roll call, detailing exactly who is registered on the premises and their last known location. This can significantly speed up the evacuation process and help account for staff.

Softworks client Aran Biomedical found this invaluable for identifying who was inside or outside, and where they last swiped during an evacuation.

Control and Monitor Sensitive Areas for Health & Safety

The system can be used to control access to, and monitor activity in, sensitive or hazardous areas for health and safety purposes.

This helps ensure that only appropriately trained and authorized personnel are present.

Bon Secours Hospital, for instance, uses our Access Management system for the day-to-day tracking of staff, confirming their presence and location both in and out of the hospital (within the organisation’s boundaries). This helps maintain high health and safety compliance and has become a key aspect of the organisation’s role-based access control.

Robust Regulatory Compliance

Employers have a statutory duty to keep accurate records and take reasonable steps to ensure that working hours comply with local legislation, such as the European Working Time Directive.

Failure to prove compliance can result in significant fines and legal issues. Softworks builds these rules directly into the system, safeguarding:

• Working Time Compliance: Employees can only be scheduled and gain access if their working time complies with legislation. Managers receive proactive alerts when working hours breach legislative requirements, enabling immediate investigation and corrective action.
• Auditable Records: All working time and attendance records, including Access Control Panel access logs, are available in a single central system, making it effortless to generate reports and prove compliance during audits. For salaried workers, honour-based timesheets can be used to demonstrate compliance unobtrusively.

Upholding Data Security and Privacy (GDPR Compliance)

Given the sensitive nature of access control and HR data, Softworks prioritises robust security and privacy.

Our systems are ISO 27001 and ISO 9001 certified, ensuring our information security practices meet the highest international standards, including full compliance with GDPR.

This includes:

• Data Encryption: Ensuring that all data transmission and storage are encrypted, protecting against potential breaches.
• Access Controls and Audit Logs: Robust features to control who can access specific data within the system, along with comprehensive audit trails (audit logs) to track all data-related activities.
• Transparent Policies: We advocate for transparent communication about data collection, storage, and use, particularly for features such as GPS tracking in mobile clocking, to build trust among employees.

Proactive Alerts and 3D/2D Building Visualisation

Our Building Access Control System features an always-on Alerter module that can trigger notifications for potential security infringements.

Advanced features, such as 3D/2D building visualisation, allow you to set alarms for specific doors or zones, providing an enhanced overview of your premises and immediate alerts for unauthorised access attempts.

We also provide Door Access Schedules to pre-allocate access rights to individual areas within specific time-bands, providing granular-level role-based access control.

Building Access Control Systems for Every Business

Softworks Building Access Control Systems provides a comprehensive solution that not only secures your premises and assets but also proactively safeguards your employees and ensures your organisation remains fully compliant with all relevant safety and workforce legislation.

This holistic approach offers true peace of mind, allowing you to focus on your core mission while Softworks manages the complexities of safety and compliance.

Invest in your Organisation’s Security

The decision to invest in Softworks Building Access Control Systems is a strategic one that offers a clear return on investment.

Operate more efficiently and ensure robust regulatory compliance, while significantly reducing workforce risks. Cultivate a positive working environment for your most valuable asset—your people—with Softworks’ Building Access Control Systems, tailor-made for your business.

We invite you to explore how Softworks can transform your approach to building access and security, delivering lasting, positive impacts for your organisation and employees.

To experience firsthand the transformative potential of our solutions, we encourage you to Book a Demo with our expert team today!